Accounting Administrator
1 week ago
Position Purpose
This position is primarily responsible for analysis, reporting, and system troubleshooting. This position will also serve as a super-user in the Vistex system and will provide relevant reporting to the sales team on deductions that have been processed. This position will work with sales, pricing, customer service, and the accounts receivable team to review escalated deductions that need analysis. Proactively supports all company needs.
Position Responsibilities & Duties
A. Develop and Maintain Analytical Reporting
o Develop and provide pro-active, specialized reporting to accounting and sales teams on promotional spending as a percent of sales, slotting expenses incurred, and returns and allowances dollars expensed as a result of non-promotional deductions.
o Periodic reporting to business management of key performance indicators, trends, and underlying causes of deductions being taken.
o Provide ad-hoc reporting and analysis
B. Manage Deductions on Customer Accounts
o For escalated deductions that need higher level review and analysis, determine the validity of the deduction, and work with the customer or broker to get the deduction repaid if invalid.
o Proactively identify trends and assist in implementing processes to prevent invalid deductions
o Work with pricing to improve the accuracy of our pricing conditions in order to avoid unnecessary deductions
o Assist deductions coordinator with resolving any issues that arise.
C. Serve as a champion of the Vistex system
o Develop an understanding of the Vistex system.
o Attend relevant training classes to further develop our Vistex set-up and methodology.
o Assist with submitting tickets and follow-up on tickets as needed.
o Serve as a Vistex champion by providing support for other team members.
D. Minimize days outstanding of receivables
o Ensure that deductions are being addressed timely, and follow-up with the sales team as needed if we aren’t getting the support that we need from customers, brokers, or sales.
o Develop relationships with internal and external customers to ensure a constant focus on the achievement of trade fund and deduction targets
E. Creating Credits
o Enter orders and follow the process through shipping/receiving so the credit can be generated in SAP for the purpose of clearing invoices billed for damaged product when necessary.
o Ensure supporting documentation is accurate and contains necessary approvals to close out claim issues.
o Contact the customer or the sales person for detailed claim information regarding credit for orders billed in error for damaged product, etc.
F. Continuous Improvement
o Drive continuous improvement efforts by identifying and eliminating wasteful activities.
Essential Skills
2+ years experience in Accounting
Bachelor’s degree in Accounting is preferred.
Proficiency in MS Excel and Word
History of driving continuous improvement projects.
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