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Lead Bilingual Fiscal Management Services Specialist

2 months ago

Reading, United States Abilities in Motion Full time
Job DescriptionJob DescriptionPosition Summary: Responsible for performing various payroll, billing, and general accounting duties for Abilities in Motion’s Fiscal Management Services Department. Provides support in verifying timesheets and assisting individuals in both English and Spanish (verbally and in writing). Assists with preparing, submitting, and correcting bi-weekly and monthly billing. Facilitates orientation and ongoing training for staff in the department and serves as a supportive role to the FMS Supervisor.

Essential Functions (Primary Duties):
  • Under the general direction of the FMS Supervisor, completes payroll and billing processes, including the submission and correction of files to the accounting team and state.
  • Assists with the initial timesheet verification procedures, including ensuring that dates, times, workers, and services are within the approved budget.
  • Updates information changes and communicates to other department staff regarding changes (i.e. address and phone number changes).
  • Inputs consumer case note information into computer database every time contact is made.
  • Handles requests for timesheets and other forms (i.e. payroll schedules, vendor forms).
  • Assists with research of duplicate timesheet errors and consistently reviews and responds to time entry system report of errors.
  • Effectively responds to consumers, SSPs, and staff regarding payroll questions as dictated by the FMS Supervisor. Call backs are done timely (within 48 hours).
  • Assists department in answering consumer and SSP phone and email inquiries in both English and Spanish.
  • Assists with billing entries and identifying billing issues.
  • Assists with general administrative duties (i.e. faxing, filing, copying).
  • Facilitates orientation and ongoing training for FMS Department staff.
  • Conducts ongoing quality assurance and satisfaction surveys with program participants and vendors.
  • Assists FMS Supervisor in a supportive role by providing oversight of specific tasks and projects.
Role Qualifications:
  • Minimum of 1 years’ experience with payroll or invoice processing
  • Excellent computer skills with knowledge of Word, Excel, and web-based systems.
  • Ability to remain highly organized with acute attention to detail.
  • Flexibility to adapt to a rapidly changing work environment.
  • Excellent verbal and written communication skills.
  • Ability to effectively identify issues and develop, recommend, and implement a solution.
  • Fluent in English and Spanish (verbal and written)

 

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