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Project Coordinator I

2 months ago

Madison, United States Tyonek Native Corporation Full time
Job DescriptionJob Description

GENERAL DESCRIPTION

The Project Coordinator is an entry level professional position responsible for facilitating and organizing various aspects of the Project Management business field. Business acumen and technical savvy are key to success. Projects may include any of the following activities: prototyping, manufacturing, kitting, integration, and delivery. The Project Coordinator plays a crucial role supporting the Project and/or Program Manager in the execution of Projects within defined timelines and scope. Keys to success are flexibility, perseverance, diligence, and willingness to learn and grow in Project Management field.

DUTIES

  • Planning, monitoring, coordinating, and reviewing all aspects of assigned projects.
  • Utilize organizational databases such as Costpoint, Tyonek One, and SharePoint daily to support various program activities.
  • Assist Program Manager with Excel Spreadsheets, Word documents and PowerPoint presentations to support program activities.
  • Following up the progress of program action items and other tasks and reporting to the Program Manager.
  • Assist Program Manager with coordinating Integrated Product Team (IPT) meetings. Maintain and record meeting minutes.
  • Assist Program Manager in creating Contract Data Requirements list (CDRL) items for customer delivery ensuring CDRL information is accurate and IAW customer requirements.
  • Work with Program Manager to maintain customer awareness of work status and schedule delays.
  • Monitor and schedule shipments using to meet customer due dates.
  • Develop Bill of Materials (BOM) required using drawings and/or statement of work (SOW).
  • Submit Purchase Requests (PR) to procure parts and/or raw materials for assemblies, kits, and fabricated parts.
  • Collaborate with the procurement team to facilitate the conversion of Purchase Requests (PRs) into Purchase Orders (POs) ensuring that all necessary information, such as quantities, specifications, and delivery timelines, is accurately transposed from PRs to POs.
  • Regularly update the Program Manager on the status of Purchase Orders, highlighting any potential delays or issues.
  • Perform inventory control activities by coordinating with Logistics Department to track incoming items and stored inventory for accountability purposes.
  • Engage in close collaboration with both the QA team and vendors to initiate the process for acquiring Return Merchandise Authorization (RMA) numbers. Oversee and monitor the activity related to the shipment and return of the assets.
  • Other duties as assigned.

EDUCATION/EXPERIENCE REQUIREMENTS

  • High School Diploma or Equivalent with at least 1 year of task-related experience. Currently enrolled in an AA program leading to a BA/BS Degree
  • Ability to enter data accurately into databases.
  • Ability to read and interpret documents such as drawings and/or statement of work (SOW).
  • Basic to intermediate computer skills, with a focus on utilizing Microsoft Office Suite and Adobe Acrobat. Capability to acquire further computer skills or adapt to additional software programs.
  • Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc.
  • Capability to learn and comprehend corporate policies and procedures, along with their alignment with the objectives of Tyonek Native Corporation.
  • Professional customer service skills, including active listening, prompt service, and follow-up.
  • Strong problem-solving skills: ability to draw conclusions and make recommendations for problem resolution.
  • High degree of self-motivation and the ability to work independently.
  • We maintain a drug-free workplace and perform post offer, pre-employment substance abuse testing.

PHYSICAL REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

  • Must be able to walk and stand on level and/or inclined surfaces for certain periods throughout the day.
  • Must be able to climb stairs, ramps, ladders, and work stands, working at heights with fall protection devices.
  • Must be able to crouch, crawl, grasp or handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders.
  • May be required to lift up to 25 pounds and carry for short distances.
  • Must be able to distinguish color and judge three-dimensional depth.
  • Normally works in an office setting with controlled temperature.

EQUAL OPPORTUNITY EMPLOYER / ADA

TNC and its subsidiaries fall under ANCSA and are entitled under Federal Law to extend hiring preferences to its shareholders. ANCSA provides TNC the authority to give shareholder preference in hiring. TNC reaffirms its belief in equal employment opportunity for all employees and applicants for employment. Tyonek is an Equal Employment Opportunity Employer and a VEVRAA governed Federal Contractor who affords equal employment opportunity to protected veterans and people with disabilities. TNC provides all employees and job applicants' equal employment opportunities in hiring and promotion without regard to age, sex, sexual orientation, marital status, race, religion, color, veteran status, genetic information, physical or mental disability, national origin or any other reason prohibited by law.



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