Administrative Assistant I

2 weeks ago

Chestertown, United States Kent Soil and Water Conservation District Full time
Job DescriptionJob Description
Position Announcement

Kent Soil and Water Conservation District

Administrative Assistant I (Full Time)


Job Summary: The primary duty of the Administrative Assistant I is to conduct routine clerical work to support the administrative functions for the Kent Soil and Water Conservation District

Essential Functions


Performs a variety of administrative functions to support all office staff and clientele.
Provides front desk coverage and is the primary customer facing employee.
Answers and screens telephone calls; answers inquiries within scope of assigned responsibilities; transfers others to appropriate individuals or agency.
Responds to enquiries from the public or other staff and assists as needed.
Support Natural Resources Conservation Service (NRCS), Maryland Department of Agriculture (MDA) and Kent Soil and Water Conservation (KSWCD) staff as needed to facilitate NRCS, MDA and KSWCD program implementation as well as file and records management for all conservation programs.
Maintains files including confidential material and various office records.
Maintains and updates KSWCDs website and assist with the Facebook page.
Serves as editor of the KSWCD Quarterly Newsletter, including printing and folding the document.
Responsible for completing bank reconciliations on all District accounts.
Compiles Agendas, Activities Report, financial reports and other meeting related information for monthly Board Meetings.
Takes Monthly Staff Meeting Minutes, sends out draft, collects comments, and distributes final approved minutes to staff.
Performs other duties as required.

Required Knowledge, Skills, and Abilities


Excellent verbal and written communication skills.
Excellent time management skills with a proven ability to meet deadlines.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Ability to work well with others in both one on one and group/team settings.
Ability to perform work with a high degree of accuracy.
Ability to exercise good judgement and decision making.
Ability to demonstrate emotional intelligence and handle difficult situations with tact and diplomacy.
Ability to work with and keep information confidential.
Ability to use Microsoft Office applications, Google applications (such as G-mail), web design software (such as Word Press) and internet usage are required.
Experience using databases and spreadsheets is essential.

Education and Experience:


Requires High School diploma or equivalent, to include or supplemented by courses in typing, office practice, business English, and business mathematics.
Two years of experience in an administrative or office management role.
Or an associate degree in office management, business management or closely related field.
Prior Agriculture or Natural Resources experience a plus

Physical, Environmental Conditions and Other Requirements

Work is conducted in an office setting with comfortable temperatures and appropriate lighting. The position occasionally requires stooping or bending. Occasional light lifting, such as three or four reams of paper, books, or other materials (up to 30 pounds} may be required.
Must possess a valid Drivers License
Must pass a Drug Test
Must complete a background check

Salary and Benefits:


Salary commensurate with experience, Minimum Starting Salary is $40,000
Health, Dental, and Vision Insurance
Paid Annual, Sick Leave and Holidays
Pension through Maryland State Retirement and Pension System
Optional 457(b) Retirement Savings through Nationwide Retirement Solutions
Optional Flexible Spending Account (FSA) through Health Equity

Supervision: The position reports to the District Manager or Acting District Manager. Position does not supervise staff.

Send completed application, resume, and at least 3 references to Kent Soil and Water Conservation District, 122 Speer Rd. Suite 4, Chestertown, MD 21620 or email to kentscd@kentgov.org

Application can be found at www.kentsoilandwaterconservationdistrict.org

Best Consideration Date for Applicants is September 27, 2024


KSWCD is an Equal Opportunity Employer

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