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AR/AP Specialist

3 months ago

Milwaukee, United States Vulcan Global Manufacturing Solutions Inc Full time
Job DescriptionJob DescriptionDescription:

Summary

The AR/AP Specialist prepares, maintains, and processes accounting records and financial transactions, including accounts receivable, accounts payable and prepares related reporting and analysis.

Requirements:

Essential Duties and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

· Ability to accurately and timely create and distribute customer invoices.

· Professionally contact customers with past due invoices to ensure payments and disputes are resolved timely. Overall goal is to reduce past due amounts and lower DSO.

· Enters supplier invoices; reviews invoices and approvals and selects items for payment; prints accounts payable checks and posts ACH/wire payments; maintains and balances disbursement registers.

· Ability to accurately code transactions to general ledger accounts based on history of transactions and knowledge of general ledger account structure.

· Update contact and banking information in ERP system for customers and suppliers to ensure accuracy. Work towards goal of increasing electronic transactions to/from suppliers and customers.

· Monitor incoming correspondence (both electronic and mail) to ensure timely and accurate recording of customer payments and supplier invoices.

· Timely response to external inquiries (customers and suppliers).

· Publish periodic reporting that enables and supports the decision-making of others in the organization.

· Prepares account reconciliations for applicable balance sheet accounts.

· Assists with other accounting projects and reports; trains other employees in the ERP system as needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

· Three years of general accounting experience

· Associate’s degree in Accounting or relevant professional experience commensurate with educational requirement.

· Proficiency with Microsoft Excel and Word

Skills

· Proficient using Microsoft Office Suite (i.e. Word, Excel, Outlook, Power-Point, etc.)

· Basic to intermediate accounting skills required.

Competencies

Ethical Conduct
Time Management
Organization Skills
Financial Management
Project Management
Detail Orientated

Customer focused

Continuous improvement