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Senior Facilities Manager
3 months ago
Benefits:
- Free Medical, Dental & Vision
- 13 Paid Holidays + PTO
- 403 (B) retirement match
- Life Insurance, EAP
- Tuition Reimbursement
- Flexible Spending Account
- Continued workforce development & training
- Succession plans & growth within
QUALIFICATIONS
Education:
- BA Degree preferred or Direct Experience
Experience:
- Minimum of ten years’ experience as a senior facilities manager or in facilities management; including supervising maintenance security and janitorial staff.
- Bilingual in Spanish preferred.
- Experience working hands-on with architects, engineers, contractors, extensive design and planning experience, extensive construction management experience, and a working knowledge of housekeeping, electrical, plumbing, heating, and ventilating air conditioning, and misc. building functions.
- Fleet Management experience with drivers, vehicle maintenance and scheduling.
- Warehouse logistic experience and asset management.
- Excellent communication skills, (written and verbal) strong attention to details, highly organized, computer literate.
- Must be computer proficient and advanced in Visio, Word, Excel and Outlook
- Experience with Computer Aided Facilities Management Software a plus.
- Must be able to work occasional nights and weekends as needed and available 24/7 for emergencies.
- Excellent written and oral communications skills to effectively and confidently communicate with vendors, contractors, management and employees.
- Ability to read, write, speak and understands English well.
- Understanding of blueprints and project managing.
- Occasional travel may be required for training and/or to assist on projects at other locations.
Licensure/Certification:
- Must have a valid driver’s license, proof of insurance and reliable transportation.
- Experience with Cal OSHA safety programs.
- Understanding capital budget and construction management.
- Employees are responsible for maintaining individual certifications as required by job function or by law and provide verification and recertification when requested by management.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Supervise the day-to-day Facilities Management departments and staff, Janitorial, Maintenance, Transportation, Security, Sub Contractors, and Vendors.
- Work directly with the Facilities Director for strategic planning and mission critical projects.
- Ensure all building systems, equipment and redundancy equipment is always operating effectively and efficiently, conduct routine inspections and ensure all deficiencies are remedied in a timely manner.
- Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws, to include interviewing, hiring and training employees, planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
- Ensure facility operational compliance to City, County, State, Federal licensing, and code certification requirements including the maintenance of all required records and documents for the proper authorities.
- Manage asset tracking systems, assuring that the system is maintained and accurate. This includes exam tables, keys, furniture, etc.
- Maintain the emergency evacuation plans for all locations. If there is a change in floor plan, a new emergency evacuation plan will need to be created.
- Supervise the mail distribution to include, exchange within all facilities and inbound and outbound packages.
- Participate in the development, improvement and implementation of facilities maintenance, budgets, policies, procedures and standards.
- Develop, oversee and/or conduct preventative maintenance and safety inspection programs for buildings, grounds and facilities.
- Supervise, schedule and review the work of contracted services for HVAC, landscaping, fire system inspection, janitorial services, electrical, plumbing and other facilities systems.
- Maintains Transportation, vehicles serviced and operating properly.
- Supervise and delegate the maintenance helpdesk email system.
- Creates, maintains and provides set up coordination of all conference room calendars.
- Prepare cost estimates, submit justifications, and prepare documentation for procuring equipment, tools and supplies required to meet maintenance requirements. Understand of Federal Procurement is a plus but not required.
- Assist in the execution of construction projects, remodels, and other special projects.
- Maintains relationships with supply vendors, tracks purchases and monitors payment process.
- Create web requisitions, P.O.’s and employee mileage reports submit to Finance for approval.
- Implement and monitor recycle program.
- Completes, reviews, and files incident reports and updates maintenance manuals and diagrams.
- Respond immediately to emergency situations, initiate emergency operations procedures and advise appropriate personnel.
- Ensure that required operating logs, maintenance forms and work orders are completed accurately and clearly.
- Schedules and supervises the work of staffed and outsourced personnel who repair and maintain agency properties.
- Selects office services personnel, obtains quotes and bids for pricing as required, obtains approval, then schedules services to be performed. Checks and monitors services and confirms quality control and quality assurance for all projects.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardizations exist.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, as well as procedure manuals.
- Ability to meet deadlines with high-quality work.
- Ability to work well in a fast-paced professional office environment.
- Ability to recognize electrical, plumbing and mechanical malfunctions or equipment failures.
- Ability to write routine reports and correspondence.
