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Office Assistant

3 months ago

Phillipsburg, United States Van Cleef Engineering Associates LLC Full time
Job DescriptionJob DescriptionOur Phillipsburg, NJ office is currently seeking a qualified and motivated part-time Office Assistant/Scanning Clerk to join the team Van Cleef Engineering is a mid-size consulting civil engineering firm with offices in Pennsylvania, New Jersey. The firm provides land development and municipal engineering services, including structural, transportation, geotechnical, surveying and construction inspection.

The current primary duty of this role will be spearheading a large project to scan files and engineering documents into an electronic format for better document storage. This position will also act as a switchboard back-up. Ideally the schedule would be 5 days per week working between the hours of 8:00 AM – 4:00 PM in the office. We’re happy to accommodate a flexible schedule to work a projected 18-20 hours per week.

Van Cleef is proud to have been recognized in New Jersey as a Best Place to Work for 2024 Another great reason to choose to work with Van Cleef.

Responsibilities include, but are not limited to:

  • Support internal document retention plan by leading a document archival project
  • Review document folders in boxes and sort documents, log/track files, scanning, copying, filing
  • Create electronic records and storage in accordance with department and company procedures
  • Provides updates on project status periodically
  • Assembling reports with bindings, collating, and data entry
  • Preparing submissions, including copying, stapling, sealing, and submitting documents to municipal offices or via FedEx
  • Answering multiline phone system
  • Provide general administrative support to our engineering professionals and administrative staff, as needed

Requirements:

  • 1-3 years of general administrative experience, willing to train the right candidate with less experience
  • Experience with document scanning and archiving a plus
  • Experience with office equipment, including scanner, copiers and computers
  • Ability to use multiline phone system
  • HS Diploma (or Equivalent) or College degree
  • Professional and courteous demeanor and the ability to speak clearly
  • Ability to occasionally lift document storage boxes up to 25-50 pound and bend/stoop as needed

Hourly salary range: $16 - $18 commensurate with experience

Van Cleef is a proud Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status