Administrative Assistant

7 days ago

Pleasant Grove, United States Siding Solutions LLC Full time
Job DescriptionJob DescriptionYou are a high performer and a beast at structure / systems, organization, implementation and execution. You love learning and have a super growth mindset. You enjoy and are able to work exceptionally well in a fast-paced environment and are committed to producing results and solutions at the highest standards. You can handle all details, implement, and execute the small things to allow the CEO to focus on the big things - the mission, creation and delivery.You are a wizard who takes ideas and turns them into results and reality. You enjoy challenges and solving problems in the online space, you know how to think on your feet and you are resourceful. You take initiative and have impeccable communication. Working with driven, focused people gives you certainty and confidence to support them in achieving their best because you understand the importance of allowing them to maintain that focus while you work behind the scenes. Working autonomously is your preference because you can be trusted to get the job done.You are a skilled administrative assistant who knows how to plan and create systems in order to complete work, break that down into tasks and then have oversight to keep it on track. You are resourceful when given clear guidance, and take initiative to create excellence for the customer. You are passionate about learning, implementing and working in new ways.Key Responsibilities:Office Duties
  • Greet visitors and direct them to the appropriate person or department.
  • Maintain a clean and organized office environment.
  • Manage office supplies.
Calendar and Schedule Management:
  • Schedule meetings, appointments, and conference calls for executives or team members as needed.
  • Confirm sales appointments weekly.
  • Keep track of deadlines and important dates.
Communication:
  • Answer and screen phone calls and emails, taking messages or directing inquiries as necessary.
  • Manage incoming and outgoing mail and packages.
Data Entry and Record-Keeping:
  • Maintain accurate and up-to-date records, databases, and files.
  • Input data into spreadsheets, databases, or other digital systems.
  • Ensure confidentiality of sensitive information.
  • Retrieve and archive documents and records as needed.
Support to Management:
  • Assist executives or managers with special projects and tasks.
  • Conduct research and compile information for reports or presentations.
Customer and Client Relations:
  • Provide excellent customer service to clients, visitors, and employees.
  • Handle inquiries and requests professionally and promptly.
Team Collaboration:
  • Collaborate with other administrative staff and team members to ensure smooth operations.
  • Assist with new employees if required.
Problem Solving:
  • Identify and resolve administrative issues and challenges.
  • Recommend process improvements for increased efficiency.
Qualifications:
  • Proficiency in Spanish is required.
  • High school diploma or equivalent.
  • Proficiency in office software and applications (e.g., Microsoft Office Suite, Google Workspace).
  • Excellent communication skills, both written and verbal.
  • Strong organizational and time management abilities.
  • Attention to detail and accuracy.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and integrity in handling confidential information.
  • Knowledge of office equipment operation (e.g., printers).
  • Prior administrative or office experience is a plus.

We offer a competitive salary and a developing benefits package, as well as opportunities for growth and advancement within our rapidly expanding company. If you meet the above requirements and are interested in joining our team, please submit your resume and cover letter for consideration. We are an equal opportunity employer and welcome candidates from all backgrounds to apply.
About Siding Solutions & Construction: Integrity is not optional, nor is it mandatory. It is foundational, and it is upon this core value that we have built the entire company. At Siding Solutions & Construction, we passionately and continuously strive for excellence- excellence in both design and quality craftsmanship. Our strength of vision is measured by our ability to take the needs, dreams and desires for our clients and crystallize them into a solid reality of structure and beauty that is beyond even their own imagination.

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