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Accounts Payable Clerk

4 months ago

Spokane, United States Knudtsen Foothills Full time
Job DescriptionJob Description

Pay Information: $19.00/hour - $22.00/hour (DOQ/DOE)

Status: Full Time/Hourly (Non Exempt)

About Knudtsen 

Knudtsen  Foothills  Lincoln  Mazda  is  seeking  an  Accounts  Payable  Clerk  to  join  the  Knudtsen  family.  Knudtsen  is  a  family-owned  and  operated  company  that provides  the  Spokane  and  Post  Falls  communities  with  new  and  used  cars,  full-service  body  shops  and  service  departments, as  well  as genuine  Mazda  and  Lincoln  Parts.   At  Knudtsen, we  strive  to be  a  team  and  truly  value  our  relationships  with  each  other,  our  customers,  and  the  community.  

Additionally, we have some great benefits:  

    • Company sponsored health insurance - medical, dental, vision – for employees and dependents   
    • Life insurance plans  
    • Paid holidays  
    • Sick pay  
    • Paid vacation  
    • Employee purchase discounts  
    • 401(K) Retirement Savings Plan (4% Employer Match)   
    • Training and education assistance 

Position Summary 
As an Accounts Payable Clerk, you would be responsible for maintaining accounts payable and receivable records, recording payments, following up on past-due accounts, and reconciling all monies received by the dealership. You would also be responsible for compiling and maintaining records, reconciling statements, and issuing payment to vendors.  You would be a valuable team member, helping to ensure that day-to-day operations run seamlessly throughout the organization. 

Responsibilities 

  • Print and distribute daily reports to management (Ford and Mazda factory reports)
  • Reconcile and deposit service and parts receipts, including charge cards daily.
  • Process daily credit card deposits. 
  • Count and reconcile cash tills daily.
  • Update vendor account information. 
  • Assist with monthly closings and all other clerical or administrative tasks as requested. 
  • Maintain a neat and orderly work environment and professional appearance.
  • Ensure accuracy and post all purchase orders and invoices into accounts payable.
  • Ensure correctness of all vouchers, obtain appropriate payment approval, and prepare accounts payable checks.  
  • Accurately maintains accounts payable reports and files in a timely manner. 
  • Reconciles statement and ledger, ensuring payments are consistent with dealership schedules. 
  • Communicates cash requirements for payable dates to the Office Manager. 
  • Prepare and disburse monthly statements to charge customers. Resolve issues with delinquent accounts through contacting and working with the customer in a professional manner.
  • Manages and post cash spiffs.
  • Orders office supplies as needed.
  • Promptly answer all vendor inquiries in a professional manner.  
  • Compose letters as needed to customers or vendors.
  • Periodically analyze and update charge customer and vendor accounts.
  • Prepares analysis of accounts as required. 
  • Separate and file repair orders and parts invoices daily (in numerical order).
  • Logging tax exempt parts invoices and repair orders in an Excel spreadsheet daily.
  • Maintaining monthly bills spreadsheet and ensuring the bills are paid and posted in a timely manner.
  • Mailing out customer license plates and preparing all company mail to be sent out.
  • Scanning documents needed in digital storage.
  • Check coded invoices for accuracy prior to posting.
  • Filling out jackets/packets for licensing.
  • Write a check to the DOL for daily licensing work, as well as any refunds due to the customer.
  • Processing new and used vehicle licensing paperwork.
  • Cross-train with other admin employees to help fill in when needed.
  • Other duties as assigned.

Qualifications 

  • Must be a team player focused on providing exemplary customer service.
  • Dependability, punctuality, and an eagerness to learn is a must.
  • Must be self-motivated and hard-working.
  • Basic computer skills, working ability of Word, Excel, etc., and ability to learn database management software is required.
  • Proficient oral and written communication skills, and the ability to read and interpret documents is required.
  • Previous experience with dealership accounting or general accounting is preferred.
  • Must have a valid driver’s license.
  • Must be able to pass a motor vehicle report and possess a safe driving record.
  • Must be able to pass a criminal background check and pre-employment drug test. Also subject to reasonable suspicion drug and alcohol testing, random drug testing and post-accident drug testing at the company’s request. 

PHYSICAL DEMANDS and WORKING ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The AP Clerk may be required to stand for long periods of time, sit for long periods of time, walk with customers and team members, lift and/or carry up to 30 pounds, balance, stoop, kneel and crouch.  While performing the duties of this job, the employee is regularly required to talk, listen and hear.  The employee is frequently required to use hands to finger, handle, feel and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The environment for the AP/AR Clerk is generally a quiet office setting and may require occasional visits to the dealership departments such as Sales and Service.  The AP Clerk may be required to walk outside the dealership property and may encounter inclement weather (minimal exposure if any).

  

Knudtsen Dealerships and Auto Body Shops are an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.