Payroll Specialist

1 month ago

San Jose, United States TEAM SAN JOSE Full time
Job DescriptionJob Description

POSITION SUMMARY:

The Payroll Specialist is responsible for assisting with processing semi-monthly payroll for over 1500 employees, including multi-state and multiple unions, as well as addressing other accounting functions as needed.

POSITION RESPONSIBILITY

  • Assist with maintaining, preparing, and processing semi-monthly payroll using ADP Workforce Now
  • Ensure time card approvals of semi-monthly with scheduling and timekeeping
  • Run time and attendance reports using ABI (timekeeping system) for timesheet errors
  • Contact Managers and Supervisors regarding unapproved timesheets or timesheet errors
  • Ensure the accuracy of all payroll documents for processing and communicate with managers and supervisors as needed to clarify and gather missing information
  • Enter time off data into payroll system and update PTO/vacation/sick accrual information as needed
  • Assist with compiling and submitting payroll deductions related check requests and payments.
  • Assist with preparing payroll related journal entries for period-end and various quarter and year end compliance reports.
  • Calculate retro payments and process off cycle checks
  • Complete and send garnishment orders to the debtor and debtee, and enter employee garnishments in payroll system and ensure balances are kept up to date
  • Audit entries entered in payroll system against Pay Check Register
  • Process all W2 reissue requests
  • Answer payroll related e-mails and phone calls in a timely manner
  • Complete wage portion of benefit audits for EDD
  • Follow up on stale dated checks
  • File all payroll related paperwork
  • Ensure timely process of final paychecks for terminating employees
  • Maintain confidentiality of company and personnel information
  • Send out PTO/Sick/Vacation reports to management as scheduled
  • Ensure all paycheck deductions are entered correctly and on time
  • Prepare AP payment requests for all payroll related remittances – such as union dues and benefit payments
  • Prepare and input Food and Beverage tips
  • Perform other related duties as required and assigned

POSITION REQUIREMENTS:

  • 3-5 years’ payroll experience, ADP experience preferred
  • Associate’s Degree or equivalent
  • Bilingual, English and Spanish
  • Proficiency with Microsoft Office, including Excel and Word. Intermediate/Advanced Excel skills required.
  • Strong communication and organizational skills
  • Knowledge of Federal and CA labor laws
  • General knowledge of payroll functions
  • Experience with union payroll preferred
  • Ability to deal with highly sensitive information
  • Strong time management and follow-up skills
  • Strong attention to detail
  • Ability to quickly learn new software packages

Ability to balance the needs of compliance with a strong commitment to customer service

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