Payroll Benefits Coordinator

4 weeks ago

San Bernardino, United States Community Action Partnership of San Bernardino Full time
Job DescriptionJob Description

ABOUT COMMUNITY ACTION PARTNERSHIP OF SAN BERNARDINO COUNTY


Community Action Partnership of San Bernardino County (CAPSBC) is a non-profit public benefit corporation and is one of the 1,100 Community Action Agencies nationwide dedicated to assisting low-income individuals and families become stable and self-sufficient. As the designated Community Action Agency for San Bernardino County, the largest county in the continental United States, CAPSBC is charged with serving over 800,000 low-income families and individuals, elderly, and homeless residents of San Bernardino County each year. CAPSBC delivers services to 78 San Bernardino County cities and communities.

Mission: Community Action Partnership of San Bernardino County works with our communities by supporting, advocating for, and empowering residents to achieve self-reliance and economic stability.

Vision: Community Action Partnership of San Bernardino County is the premier social services agency that eliminates the effects of poverty.

Operations Mission: Providing quality Human Resource services to attract, develop, motivate, and retain a diverse workforce within a supportive work environment emphasizing customer service to support programs that result in self-sufficiency.

POSITION SUMMARY

Under the direction of the Chief Finance Officer, the Payroll Benefits Coordinator will be responsible full cycle payroll processes on behalf of the Agency and support the Human Resources Manager with various HR functions when payroll is not being processed. This includes administering or assisting with the new employee onboarding experience, health and welfare benefits review. The incumbent will be responsible for maintaining accurate employee data in ADP Workforce Now. The Payroll Benefits Coordinator role may collaborate with Department Management on action items that concern payroll, benefits, time, and attendance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Function as point of contact for payroll and benefit-related inquiries.
  2. Work in support of Human Resources Manager regarding HR related initiatives.
  3. Process all employee payroll actions (status changes, direct deposits, W4, rate changes, etc.) as necessary.
  4. Monitor timecards daily for meal violations, missed punches, etc., and communicate with managers to ensure timely corrections.
  5. Conduct new employee orientation including completing all new hire paperwork accurately and ensuring new hire’s payroll information entered in the HRIS system timely and accurately.
  6. Maintain payroll data in HRIS system and payroll files to ensure accuracy and compliance.
  7. Assist with managing the following governmental reporting obligations, and payroll reporting as directed by the Fiscal Department: ACA (Affordable Care Act), W2, quarterly unemployment, vacation accrual, and workers’ compensation.
  8. Assist Fiscal Department with compliance audits (I.e., workers compensation, etc.)
  9. Administer the Health, Dental, Life and AD&D, Short-term Disability, COBRA and 403b plans, including new hire and annual open enrollment.
  10. Billing reconciliation for benefits.
  11. Function as liaison between Agency and benefits vendor.
  12. Run payroll related reports and maintain HR employee data reports as needed.
  13. Provide bi-weekly reports to managers related to employee attendance, and meal violations.
  14. Works closely with the HR Manager to administer leave programs, including FMLA (Family and Medical Leave Act) and COVID leave.
  15. Process payroll-related termination procedures as required, including processing off-cycle payroll, and termination of benefits.
  16. Assist with updating employee announcements in the ADP system.
  17. May work overtime as required.


KNOWLEDGE OF

  1. Principles of human resources management.
  2. Employee and public relations techniques.
  3. Full cycle payroll processing.
  4. General health and welfare benefits administration, employee engagement; HRIS systems and reporting.
  5. Proficient in intermediate usage of MS Office products (Word, Excel, Access, PowerPoint, and Outlook) and web browsers. Basic to advanced mathematical computations.

ABILITY TO

  1. Effectively communicate both written and verbally
  2. Maintain strict confidentiality of sensitive information.
  3. Maintain accurate employee data and reporting records.
  4. Follow directions accurately as instructed.
  5. Work effectively and accurately
  6. Prioritize work and effective use of time management.
  7. Work collaboratively with Executive staff, Department Management, employees, and public.
  8. Prepare reports and correspondence.
  9. Perform routine statistical compilations.
  10. Work independently
  11. Safely drive agency vehicles for business purposes
  12. Perform other related work as required.


MINIMUM EDUCATION AND EXPERIENCE

  1. Bachelor’s degree in human resources management, business administration, accounting, or a closely related field.
  2. Four (4) years of recent paid experience in human resources in a supportive role working directly with new hire onboarding, benefit administration, and payroll processing. Experience reviewing HR policies and procedures; assisting employees with employment related inquiries strongly desired.


PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

  1. Must be able to sit at a desk, often for most of the day.
  2. Must be able to do phone or computer work for blocks of time.
  3. Must be able to communicate verbally.
  4. While performing the duties of the job, the employee is required to speak and hear clearly regularly, and to use hands to handle objects/operate keyboard.
  5. Must be able to make presentations and appeals throughout the community in locations of unknown accessibility.
  6. Position requires intermittent sitting, standing, walking, twisting, and bending.
  7. Simple grasping and hand manipulation, as well as, reaching above and below shoulder level.
  8. Must be able to lift heavy objects weighing up to twenty (20) pounds.
  9. Requires working indoors in temperature-controlled environment with occasional exposure to outside weather conditions and exposure to copies and printer chemicals and/or fumes.
  10. The noise level in the work environment is low to moderate.


LICENSE, PERSONAL VEHICLE AND EMPLOYER PULL NOTICE PROGRAM


CAPSBC participates in the California Department of Motor Vehicle Employer Pull Notice (EPN) Program. Employees must maintain a valid and current California Driver License, be insurable, and have/maintain a safe driving record throughout the course of employment. In addition, employees with a vehicle registered in their name must maintain state mandated personal automobile insurance coverage throughout the course of employment. Employees receive reimbursement per mile for use of his/her personal vehicle for business purposes (excluding driving from home and to work) based on the approved IRS mileage rate.

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