Accountant Manager

3 weeks ago


Santa Clarita, United States Hunsaker & Associates Los Angeles Full time
Job DescriptionJob Description

Overview

The primary responsibility of this position is to establish, maintain and/or monitor individual project financial activity.  An emphasis is placed on monthly billing. Activities will include, but are not limited to, project set-up, project maintenance, project closure, various monthly billing deadlines, analytical review and conflict resolution of contracts with clients.

 

Principal Duties and Responsibilities

  1. Maintain All Projects/Contract in Vision.
  2. Assist the Project Manager with Project Set-up, including examine project set-up form/necessary documents for completeness and accuracy and enter in Vision.
  3. Coordinate with Project Manager and Project Controls for Project Set-up form modifications as required.
  4. Obtain and review contract terms & conditions, as well as billing requirements.
  5. Enter and update contract value must often calculate, input, and verify data on a regular basis.
  6. Responsible for making sure all labor performed is covered by a current valid contract.
  7. Inactivate and close projects per contracts, clients, or project manager’s instruction.
  8. Interest in developing and implementing procedures and process improvements.

 

 

 Perform Billing Functions, including:

  1. Distribute various Billing reports monthly to Project Managers/Principles.
  2. Prepare and process client invoices that are compliant with contract terms and client specific needs.
  3. Adherence to billing deadlines; controls monthly billing worksheets distributed once or two times a month (for Newhall), must complete billing direction from individual project managers in a timely manner, complies with the company  and client billing schedules at all times.
  4. Follow up with Project Managers if Billing worksheets and billing forms are not returned promptly or incompletely. Responsible for keeping a monthly log to track all projects billing status.
  5. Complete client required forms to send with invoices; manual payment releases, schedules, electronic spreadsheets.
  6. Upholds company policy, follows company procedures for invoicing clients, holding time, writing-off time, and marking time to the correct status in Sema4.
  7. Responsible for intercompany billing and sub consultant contract billing.
  8. Provide Reports to Project Managers and assist project managers with all billing related issues.

 

Other Responsibilities may include (but are not limited to):

  1. Perform accounts payable (purchase journal) input into Vision.
  2. Enter field employee timesheets into Vision weekly.
  3. Filling all project related paperwork/ correspondence with client/ internal correspondence/ reimbursable expenses/ sub-consultant invoices into projects billing folders.
  4. Analyze project reports for accuracy and reasonableness.
  5. Review financial reports with Managers of Projects.
  6. Prepare journal entries as needed, must attain copies off all reimbursable expenses charged to projects for billing purposes.
  7. Contract resolution internal or with clients when necessary. If H&A and our client do not have the same billed/paid/owed amounts at any time, that accountant must resolve the discrepancy with the president, project manager, and client immediately.
  8. Responsible for upkeep of Argos Internal Plotting program to apply each plot made by H&A employees to a designated project and billed each month.

 

OTHER RELATED DUTIES AS DEEMED NECESSARY

 

Training and Experience

  • Prefer 2 years of college or equivalent work experience
  • Project Accounting experience in an Engineering or professional services firm
  • Proficient with MS Word and MS, Excel Sema4 Software experience a plus
  • Excellent communication and interpersonal skills
  • Must be able to adhere to weekly and monthly deadlines with a sense of urgency
  • Attention to detail and flexibility
  • Must be able to effectively communicate project financial activity to all levels of management
Company DescriptionHunsaker & Associates-Los Angeles (H&A-LA) is a broad-based civil engineering firm which upholds the commitment to consistent, high-quality, and competitively priced planning, engineering, and surveying services.Company DescriptionHunsaker & Associates-Los Angeles (H&A-LA) is a broad-based civil engineering firm which upholds the commitment to consistent, high-quality, and competitively priced planning, engineering, and surveying services.

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