Assistant Controller
4 weeks ago
Nationwide Electrical Services
Assistant Controller Duties
Primary Duties:
Ø Process weekly payroll by:
Ø Collecting all timesheets from field personnel
Ø Entering all timesheets into SAGE
Ø Processing payroll in SAGE
Ø Processing direct deposit
Ø Making all tax deposits weekly
Ø Processing all weekly, monthly, quarterly, and annual payroll tax remittances, returns, and submissions
Ø Submit weekly, monthly, and quarterly administrative reports including certified payroll, lien waivers, vendor verification forms, first source reports, etc.
Ø Prepare monthly invoices for projects and enter into accounting system by assisting PMs
Ø Support Project Managers (PM) with day to day duties
Ø Enter Accounts Payable invoices
Ø Ensure all licenses, permits, classifications, etc. are current and renewed at least 30 days prior to expiration
Ø Assist Controller with monthly financial close
Ø Assist Controller with annual review process with audit firm
Ø Assist with monthly bank account reconciliation
Secondary Duties:
Ø Support the needs of office staff
Ø Assist with monthly WIP report preparation
Ø Assist with purchasing for projects and office.
§ Ensure all requisitions are addressed on the day submitted
§ Research pricing and availability for lowest cost and on time delivery
§ Issue Purchase Orders to vendors
§ Enter all purchase commitments into accounting and job cost system
§ Ensure entry of AP invoices reduces total purchase commitments for project
Ø Assist with managing relationship with Landlord
Ø Assist with IT systems with outsourced IT support company
Ø Assist with fleet management
Ø Assist with handling employee and union issues
Ø Ensure office is organized and equipment and supplies are available
Ø Support Controller as needed
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