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Construction Accountant
3 months ago
Job Description:
The Construction Accountant plays a vital role in ensuring accurate and timely invoicing and billing processes within the construction company. They are responsible for maintaining detailed records, preparing invoices, and coordinating with various stakeholders to facilitate smooth financial transactions. The clerk works closely with the project management team, accounting department, and clients to ensure that billing activities are carried out efficiently and in compliance with relevant regulations and policies.
Key Responsibilities:
- Invoice Preparation: Generate accurate and timely invoices based on contracts, work orders, and project specifications. Verify billing rates, quantities, and terms to ensure accuracy.
- Billing Coordination: Collaborate with project managers, subcontractors, and clients to gather necessary information for billing. Ensure that all billable items and costs are accounted for and properly documented.
- Recordkeeping: Maintain organized billing records and documentation, including contracts, change orders, and supporting materials. Update billing databases and systems with accurate information.
- Billing Reconciliation: Compare invoices against work completed and materials used to verify accuracy. Resolve discrepancies or billing issues promptly and communicate with relevant stakeholders to ensure appropriate adjustments.
- Payment Tracking: Monitor payment status and follow up with clients to ensure timely payment. Maintain payment logs, track outstanding balances, and escalate overdue accounts to the appropriate department.
- Reporting: Generate regular reports on billing activities, including outstanding balances, payment status, and revenue projections. Present findings to management for review and decision-making purposes.
- Compliance and Documentation: Adhere to relevant financial and regulatory guidelines, ensuring compliance with company policies, industry standards, and legal requirements. Maintain confidentiality and handle sensitive financial information with integrity.
- Customer Service: Respond to billing inquiries and provide exceptional customer service to internal and external stakeholders. Address concerns, resolve issues, and maintain positive relationships with clients.
- Process Improvement: Identify opportunities for streamlining billing processes, improving efficiency, and reducing errors. Collaborate with the accounting team to implement best practices and recommend system enhancements.
- General Ledger Accounting: review general ledger accountants to ensure that they are in balance, assist other team members with A/P, A/R, and other accounting activities, assist with the Controller and CFO with the month-end close and other processes.
Qualifications:
- Associate's or Bachelor's degree in accounting, finance, or a related field is preferred.
- Prior experience in construction billing, accounts receivable, or a similar role is highly desirable.
- Proficient in using accounting software, Sage, Construction Partner, American Contractor, billing systems, and Microsoft Office applications (e.g., Excel, Word).
- Strong numerical and analytical skills with keen attention to detail.
- Excellent organizational and time management abilities to meet deadlines.
- Effective communication skills, both verbal and written, for clear and professional correspondence with internal and external stakeholders.
- Knowledge of construction industry billing practices, contracts, and terminology is advantageous.
- Familiarity with relevant regulations and compliance standards (e.g., Generally Accepted Accounting Principles, tax regulations) is beneficial.
- Ability to work independently as well as collaboratively within a team-oriented environment.
