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Accounts Payable Specialist
3 months ago
SUMMARY: Provides support to the accounting department and performs accounts payable functions.
DUTIES AND RESPONSIBILITIES:
• Process invoices/AIA documents for payment; print and mail accounts payable checks; maintain and track ACH payments.
• Maintain compliance for W9’s, Business Licenses, Certificates of Insurance, and Lien Waivers.
• Verify and track purchase orders.
• Perform data entry and spreadsheet management.
• Maintain accounts payable files electronically.
• Respond to vendor and employee inquiries regarding invoices, expenses, and check requests; assist with discrepancy reconciliation.
• Print and route accounts payable reports.
• Assist with preparation of 1099's.
• Assist with monthly closings, journal entries, bank and credit card statement reconciliations.
• Assist with related special projects as needed.
• Perform other related duties as assigned by management.
QUALIFICATIONS:
• Accounting Degree from accredited college and related accounting experience.
• Construction AP experience preferred.
• Knowledgeable with AIA pay applications and lien waivers.
• Acute attention to detail.
• Demonstrate ability to calculate figures and amounts.
• Proficient in QuickBooks and Construction Management Software.
• Strong organizational skills.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions.
• Ability to meet strict deadlines.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• 10-key by touch.
COMPETENCIES:
- Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Quantity--Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
- Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
- Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
- Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
- Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
- Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
- Motivation--Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
- Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
