Accounting Manager

4 weeks ago

San Jose, United States PrideStaff Full time
Job DescriptionJob Description

The Accounting Manager performs a wide range of responsibilities. The Accounting Manager must be able to prioritize projects and is expected to have a strong handle on multi tasking. Must have excellent communication skills, both written and verbal. 

Duties and Responsibilities: 

I. Accounts Receivable: 

1. Creation and mailing of customer Invoices (billing); 

2. Receipt and Record of customer payments; 

3. Handling of deposits to the Bank; 

4. Contact customers regarding delinquent payments; 

5. File a mechanics lien if customer has not paid within the 90 day period. 

II. Accounts Payable: 

1. Receive invoices and process for payment; 

2. Payment and filing of Invoices once approved by James Adam. 

3. Complete vendor credit applications; 

4. Produce annual 1099 and 1096. 

III. Payroll 

1. Review payroll entry from Office Manager; 

2. Make adjustments for other required deductions; 

3. Print payroll checks, Pay Payroll taxes and print all required reports; 

4. Review and pay 401K contributions; 

5. Complete quarterly and annual payroll reports; 

6. Produce annual employee W-2 & W-3. 

IV. Financials 

1. Produce a weekly report showing all accounting active for the week; 

2. Produce monthly financials. 

V. Other Accounting Duties: 

1. Reconcile bank statements; 

2. Budgets; 

3. Review customer contracts; 

4. 571-L Business Property Tax Statement; 

5. Prepare accounting books for our outside accountants; 

6. Department of Motor Vehicles annual heavy license fee; 

7. Maintain all accounting files, folders and binders; 

8. Any and all accounting tasks that might arise.

VI. Sales Support (as needed); 

1. Review estimators job proposals and email and mail to customers; 

2. Open job folders; 

3. Processing of lien requirements; 

4. Insurance certificates. 

VII. Other Duties 

1. Answer phones and route calls; 

2. Maintain all credit cards; 

3. Provide assistance, as required, to operations personnel; 

4. Assist in other office support as needed. 

Job Requirements – Minimum Qualifications: 

Skills required to perform the functions of the job include: operating standard office equipment; a good understanding of Microsoft Office including Word, Excel and Outlook; the ability to multitask and prioritize;  perform standard record keeping. ProContractor database is used. 

Knowledge to perform all aspects of accounting, including producing and evaluating of financials.  

Ability to collate data; flexibility to work with a wide diversity of individuals; prioritize multiple job tasks throughout the day and flexibility to change direction as needed; ability to meet deadlines and schedules. 

Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance

Our Mission: Consistently provide client experiences focused on what they value most.Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance \r
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Our Mission: Consistently provide client experiences focused on what they value most.

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