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Accounts Payable Specialist/ Receptionist

3 months ago

Quincy, United States New England Tractor Tra Full time
Job DescriptionJob Description

The Accounts Payable Specialist / Receptionist is responsible for processing of accounts payable transactions for all NETTTS locations and will be responsible for reception and clerical duties at the NETTTS corporate office.

Key duties and responsibilities include:

  • Accounts Payable:
    • Utilizing the accounting software to manage accounts payable for 2 entities.
    • Establishing and maintaining relationships with new and existing vendors.
    • Ensuring bills are paid accurately and on time while adhering to departmental procedures.
    • Processing invoices for payments in a timely manner.
    • Preparation of weekly check run, including stuffing and mailing of invoices/payments, and filing.
    • Performing accounting duties such as vendor account maintenance, recording entries, and reconciling books of accounts.
    • Other tasks as may be requested by the Corporate Controller or Accounting Manager
  • Receptionist/Clerical:
    • Answering and transferring phone calls, emails, and messages
    • Receiving, sorting and delivering mail
    • Maintain files for billing, customer records, and other relevant documents.
    • Greeting and directing visitors and making them comfortable
    • Maintain a clean and tidy reception area

In addition to these core duties, this role may also perform other clerical tasks to support daily operations within the office.

Skills and Qualifications:

    • Attention to detail.
    • Strong organizational skills.
    • Familiarity with accounting software.
    • Ability to analyze financial data.
    • Good communication skills.

Education and Experience:

    • Associate’s degree or relevant certification or equivalent working experience required.
    • Experience in accounts payable