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Staff Accountant/AP

4 months ago

Fountain Valley, United States Harbour Full time
Job DescriptionJob Description

Job Description

Position: Accounts Payable / Staff Accountant

Reports To: Controller

Company Overview

Since 1976, The Condos Family has crafted hand-made furniture in their Sydney workshop. Harrison and Nicholas’ passion for design, detail and architecture drove them to grow their father’s company Tecno Furniture, with an export arm – Harbour. The intricate details of metalwork and craftsmanship have been carefully passed down from one generation to the next. Harbour has extended their offering to inside the home as well - step inside and view our timeless collections both indoor and outdoor.

Responsibilities and Duties include:

- Enter & code invoices accurately, ensuring proper documentation & approvals are obtained

- Process outgoing payments (Checks, Wire’s & ACH’s) in compliance with financial policies and procedures

- Vendor set-up and maintenance in the accounting system and in bill.com

- Keep track of all payments and expenditures, including commissions, purchase orders, invoices, statements, etc.

-3 Way Matching between Purchase Orders, Packing Slips and Vendor Invoices

- Reconcile vendor accounts in Netsuite / BILL to vendor statements and Identify discrepancies to resolve billing issues with other Departments

- Maintain accounting ledgers by verifying and posting account transactions across GL accounts and cost centers

- Generate reports detailing accounts payables status for weekly payables

- Reconcile and process travel & expense reimbursements for personnel

- Account analyses and reconciliation (including intercompany transactions’ analyses)

- Enter transactions and reconcile multiple credit card accounts

- Work with Sales Department to calculate Monthly Sales Rep Commissions based on commission structures

- Project management of migration from bill.com to alternate system/solution

- Working with various stakeholders to improve AP process, controls & analysis

- Improve compliance issues around accounts payable processes (W-9, sales tax, etc.)

- Provide other clerical support necessary to pay the obligations of the organization

- Assist with additional month end, year-end close duties and ad-hoc projects

- Balance Sheet Reconciliation during Month-End, Quarter and Year End Close (i.e. Accounts Payable, Clearing Accounts and Fixed Assets)

- Maintaining and creating Schedules for Balance Sheet Accounts

- Preparing and issuing 1099 tax information returns to all applicable vendors in a timely manner at the end of the calendar year.

- Assisting the Senior accountants and controller with bank reconciliations, creating SOP’s and other reconciliations and journal entries as and when required

Qualifications:

- A diploma/degree in Finance, Accounting or Business Administration

- Minimum of 3 years’ experience in accounts payable function or working as a staff accountant with accounts payable duties

- Advanced levels of Microsoft Office (Outlook, PowerPoint, Access, Excel & Word)

- Required Experience with BILL and Netsuite (or similar accounting ERP system)