Program Coordinator

3 weeks ago

Honolulu, United States Friends of the Children's Justice Center of Oahu Full time
Job DescriptionJob Description

The Program Coordinator helps carry out Friends of the Children's Justice Center of Oahu's (FCJCO) daily operations and programs, supervises volunteers, and represents the FCJCO to the community including partner agencies and donors. The Program Coordinator receives and implements directives from the Executive Director (and the Program Manager or FCJCO Board of Directors, particularly if there is no Executive Director).

Responsibilities include, but are not limited to the following:

Liaison with the Children’s Justice Center of Oahu and Other Professional Partners:
Maintain good working relationships with CJC and partner agencies; evaluate and address ongoing needs of CJC and partner agencies; replenish CJC support needs as requested by CJC staff.

Management of Ho‘ola Na Mana‘o (HNM) Program and Other Programs in Support of Child Victims:
Assist and support the Ho‘ola Na Mana‘o committee, including the implementation of the committee’s directives; follow up with partner agencies to receive, review, and fulfill requests; maintain guidelines for administering and implementing the program; maintain confidentiality of client records; purchase items for clients (i.e., monetary or in-kind); generate check requests; follow up and process Outcome Evaluations; keep all HNM tracking spreadsheets up-to-date; transport and store items for Back to School and Holiday Gift Projects and coordinate pick-up schedules with professionals and volunteers; maintain inventory of and retrieve items from on-site closet at CJC and assemble foster care bags.

Administrative Support:
Maintain daily mail log and process all mail pieces accordingly; coordinate with FCJCO treasurer to deposit checks within two weeks of receipt; ensure all bills and invoices are paid in a timely manner; generate check requests; coordinate with FCJCO treasurer to retrieve prepared checks; obtain signatures by authorized check signers and ensure timely disbursements; receive, sort and log monetary and in-kind donations; maintain donor database; generate donor acknowledgment letters.

Community Outreach:
Assist with and be available to make presentations (Rotary Club, media opportunities, schools, community service groups, etc.), and give orientation of Friends at CJC, as requested; help plan collaborative awareness activities in April including Heroes of Hope training/luncheon; maintain FCJC website and social media; process donations, maintain donation guidelines/criteria; provide access to off-site storage unit.

Fundraising:
Attend regular fundraiser committee meetings, and act as liaison for committee and co-chairs; help manage sub-committees; oversee fundraiser volunteers; seek sponsors and additional fundraising opportunities.

Grant Management:
Assist in identifying new grant opportunities and present to the Executive Director; help oversee administration of all grants, including but not limited to tracking expenses and assisting with completing grant reports and other requirements of the funder.

Supervise Volunteers:
Help recruit, coordinate, and maintain volunteers for on-going and special projects.

Maintains Records and Materials for Audits and Other Business Purposes:
Help to collect, organize and maintain fiscal, organizational and corporate documentation required for all audits; serve as liaison with auditors as needed; coordinate audit or field work schedule, workspace, and other needs; process requests for payment from all grants procured by FCJC and CJC.

Communications with Board and Maintenance of Corporate Records:
Attend monthly Board meetings; analyze and present monthly HNM data; provide daily phone and email correspondence with Board members and committees; retain copies of organizational and fiscal documents, including meeting minutes, Board resolutions, insurance policies, tax records, grant applications, reports, etc.

REQUIREMENTS

  • Bachelor's Degree
  • Competent with computer programs, including email, Word, Excel, and Mail Merge
  • Excellent written, verbal, and interpersonal communication skills.
  • Available transportation during work hours with proof of driver’s license and car insurance (to run errands and transport items for projects or events)
  • Honesty, integrity, and ability to work both independently and cooperatively with others including partner professionals and volunteers
  • Excellent organizational skills
  • Ability to multi-task and meet deadlines
  • Flexibility to occasionally attend after hour/weekend events or meetings (or otherwise to perform duties beyond normally scheduled hours)
  • Manual labor for projects and events
  • Must pass a background check
  • Two positive professional references
  • Nonprofit or social services experience preferred
  • Website and social media maintenance experience preferred
Company DescriptionAs the non-profit partner to the Children’s Justice Center of Oahu, the Friends of the Children’s Justice Center of Oahu (FCJCO) provides the Center with resources to help children from the moment they arrive for a forensic interview. In addition to providing items and services for the children served by the Center, the Friends equips the Center with furnishings and supplies that create and maintain a facility where children feel safe as they start their journey towards healing.Company DescriptionAs the non-profit partner to the Children’s Justice Center of Oahu, the Friends of the Children’s Justice Center of Oahu (FCJCO) provides the Center with resources to help children from the moment they arrive for a forensic interview. In addition to providing items and services for the children served by the Center, the Friends equips the Center with furnishings and supplies that create and maintain a facility where children feel safe as they start their journey towards healing.

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