Chief of Staff

2 weeks ago

New York, United States Private Full time
Job DescriptionJob Description

We are seeking an experienced Chief of Staff to assist the CEO of a fast-growing and highly respected organization. This role requires interacting seamlessly and with a professional demeanor to a broad range of individuals including members of Senior Management, and leaders that report to the CEO. To perform this job successfully, the Executive Assistant is expected to handle highly sensitive and confidential financial, legal, and personnel information while exercising professionalism and discretion.

ROLE RESPONSIBILITIES

  • · Work directly with the CEO to support all aspects of his daily work routine.
  • · Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements.
  • · Serve as a liaison between the CEO, Senior Management, and the public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
  • · Coordinate work with staff as needed; play a key role in the coordination of staff efforts both within and outside the organization.
  • · Provide coordination, monitoring, and communication of all projects and engagements.
  • · Assist in project management activities and processes including project planning, intake, prioritization, initiation, execution; as well as in fostering collaboration of end-users and key stakeholders.
  • · Assist the CEO in the development of presentations and white papers for internal and external audiences.
  • · Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • · Assist the CEO in the development of presentations and white papers for internal and external audiences.
  • · Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • · Routinely perform a wide variety of support duties.
  • · Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
  • · Sort and triage mail; maintain e-mail and other address directories.
  • · Compose and prepare letters relating to routine correspondence for the CEO’s signature.
  • · Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
  • · Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
  • · Maintain paper and electronic filing systems.
  • · Maintain confidential and sensitive information.
  • · Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
  • · Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • · Other additional and/or alternative duties as assigned

IDEAL CANDIDATE:

  • Prior Chief of Staff or CEO Executive Assistant experience
  • Detail-oriented self-starter with prior experience in the financial services industry or with a technology team
  • Someone who exhibits sound judgment with the ability to prioritize and make decisions
  • Energetic and eager to tackle new projects and ideas
  • Comfortable interacting with high-level executives
  • Resourceful, can-do attitude; Thrives in a fast-paced environment
  • Ability to pay attention to detail,
  • Organized and able to efficiently multitask
  • Basic understanding of frequently used computer software and programs, such as Microsoft Office
  • Interpersonal skills
  • Time-management skills

This position requires 4 days in office 1 day remote - salary is based on experienced : $125k to $175k+.

 

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