Office Assistant- Construction
4 weeks ago
We are seeking a competent and adaptable office assistant to help with the daily administrative duties of the company. The ideal candidate will be self-motivated, and work efficiently under pressure to complete the daily tasks required.
Responsibilities:
- All data entry of jobs into the job management systems
- First person to answer office phones, take in new jobs, and research customer inquiries
- Communicate progress of open jobs with other Project Managers/Operations Managers
- Record minutes at weekly manager meetings and post them for manager review
- Must have advanced computer, smartphone, and electronic communication skills (i.e., email, texting, etc.)
- File documents and update job tracking system
- Excellent customer service and effective communication skills.
- Submit all required forms to specific client programs for fund release
- Attend educational training for specific client programs
- Communicate with clients to request all required signed documents
- Make collection calls and accept payments
- Consistent communication with program administrators to ensure program guidelines are met
- Upload/download and scan documents
Education/Experience:
- Experience as an office assistant in the restoration/reconstruction industry preferred
- Excellent organization and time management skills
- Excellent follow-up skills
- Excellent attention to detail
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