Office Administrator

1 month ago


Clovis, United States K6 Construction Inc Full time
Job DescriptionJob Description

This would be a 4-5 month (May-Oct) temporary office admin position. This position would be working for a Commercial General Contractor in the Clovis/Fresno Area. We are looking for a qualified person to train with our current Office Manager who will be going out on maternity leave. This position would include the following tasks. 

Daily Tasks as Needed:

-Input new Trade Partner information into Buildertrend when they become a Trade Partner of K6 Construction. This should include Contractor License #, insurance certificates, W9, and pertinent contact information.

-Make sure Trade Partners submit updated insurance information when their insurance certificates expire

-Assist Field Managers in inputting Change Orders/documents for jobs when they arise. Ensure Phil approves Change Order wording and documentation, and then send to Owner.

-Only once Owner approves the Change Order, send Purchase Order to applicable Trade Partner. If that Trade Partner is not already working on that jobsite, make sure to get their insurance in place before they start.

Safety:

-Gather safety information for all Trade Partners, including Injury and Illness Prevention Programs and SDS papers.

-Create a safety binder for each new job, before the job starts.

-Schedule bi-weekly or monthly K6 Team Meetings (ask Phil)

-Schedule bi-weekly tailgate meetings for the Field Managers to go through their Safety App.

-Check the Safety Dashboard at regular intervals to ensure all Field Managers are completing daily safety walks.

New Jobs:

-Print K6 Fixed Owner Contract OR Contract sent from new project Owner before a new job is started for Phil to review/markup/approve.

-Send out a 20-Day Preliminary Notice for each new job started as soon as a signed Fixed Owner Contract is received back.

-Create a Trade Partner Checklist for the new project

-Check the CSLB website to ensure all Trade Partners on project have a valid Contractors License

-Contract each Trade Partner for their Purchase Orders

-Gather insurance certificates for each Trade Partner PER JOB with the job specific information on them.

-Use the Trade Partner checklist to ensure all documentation is received- approved Purchase Order, insurance certificates, W9, SDS, IIPP, and valid contractor’s license.

-Check Buildertrend Daily logs regularly to ensure Field Managers are filling them out daily.

-Ensure Field Managers and/or Project Managers are sending out Weekly Updates to the Owners on their jobs.

Company DescriptionWe are a local Commercial General ContractorCompany DescriptionWe are a local Commercial General Contractor
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