Full Time Business Administration Clerk

2 weeks ago

Clovis, New Mexico, United States Mental Health Resources Full time
Job DescriptionJob DescriptionDescription:

This entry-level position will be cross-trained and provide support in the Human Resources department, Payroll, and Accounting departments. This position will also be responsible for purchasing supplies for the agency.

Requirements:

Full Time, 40 hours per week, in office, non-exempt position

Minimum of six months in an office setting and purchasing experience strongly preferred

Bilingual, Spanish-speaking individuals are strongly encouraged to apply

Hourly Rate=$13.00

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

  • Schedule background checks for new employees
  • Prepare new employee packets
  • Conduct new employee orientations as needed.
  • Provider enrollment with Medicaid, MCOs, etc.
  • Operate HRIS as needed
  • Organize scan, and file documents department documents into appropriate files
  • Support Payroll by following the procedural manual to produce payroll if/when needed
  • Receives, verifies, codes, and enters all accounts payable invoices in the accounting system.
  • Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
  • Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
  • Assists with accounting records and ledgers by reconciling monthly statements and transactions.
  • Records entry of, verifies documentation for, and distributes petty cash.
  • Reviews accounts payable invoices, assigns vendor numbers and similar identifying data, and confirms correct accounting codes were used which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
  • Enters vendor information into accounting software system; verifies that invoice information is entered correctly.
  • Issues payments to vendors as approved.
  • Processes routine monthly payments as approved.
  • Purchase supplies for the agency
  • Answers vendor questions by researching accounts.
  • Assists with accounting records and ledgers by reconciling monthly statements and transactions. Assists in the processing of payroll and all associated tasks.
  • Maintaining the confidentiality of personnel information is essential.
  • Identify and prioritize situations requiring urgent attention
  • Maintain HIPAA and client confidentiality at all times.
  • Regular and consistent attendance for the assigned work schedule is essential.

Marginal Duties:

  • Performs other duties as assigned.

Benefits:

·Health Insurance

· Free Dental Insurance

· Free Vision Insurance

· 401(K) with employer matching (4%)

· Life Insurance up to $15,000

· Long Term Disability

· Paid Time Off (PTO)

· Holidays (8-11)

·License Reimbursement

· Employee Assistance Program

Smart Dollar Online Budgeting Tool

Bilingual-Spanish Bonus

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