Current jobs related to Office Administrator I - Phoenix - Aztec Engineering Group

  • Office Specialist I

    5 days ago

    Phoenix, Arizona, United States US District Court Full time

    Job Summary:The US District Court is seeking a highly skilled and detail-oriented Office Specialist I to join our team. As an Office Specialist I, you will be responsible for providing administrative support to the Clerk's Office, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide exceptional customer service to the bench,...

  • Administrative Sales Coordinator

    2 weeks ago

    Phoenix, Arizona, United States Pacific Office Automation Full time

    Join Our Team as an Administrative Sales AssistantWe are seeking a highly organized and detail-oriented Administrative Sales Assistant to join our fast-paced sales office in Phoenix, AZ. As a key member of our team, you will be responsible for providing administrative support to our sales team, ensuring seamless day-to-day operations, and contributing to the...

  • Office Administrator

    4 weeks ago

    Phoenix, Arizona, United States Aztec Engineering Group Full time

    Job SummaryWe are seeking a highly motivated and organized Office Administrator to join our team at Aztec Engineering Group. As an Office Administrator, you will provide administrative support to multiple team members, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to multiple team members, including answering...

  • Administrative Sales Assistant

    1 week ago

    Phoenix, Arizona, United States Pacific Office Automation Full time

    Job OverviewPacific Office Automation is a leading document imaging and technology dealer with over 40 years of experience in office equipment and technology sales/service. We have grown to over thirty branches located in ten western states, providing our customers with top-notch service and support.We are seeking an Administrative Sales Assistant to join...

  • Office Administrator

    5 days ago

    Phoenix, Arizona, United States Altus Ace Management LLC Full time

    Job SummaryThe Office Manager provides high-level administrative support to company executives by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for executives.Key Responsibilities:Manage the reception area to...

  • Administrative Sales Coordinator

    2 weeks ago

    Phoenix, Arizona, United States Pacific Office Automation Full time

    About Pacific Office AutomationPacific Office Automation is a leading document imaging and technology dealer with over 40 years of experience in office equipment and technology sales/service. With a strong presence in ten western states, we offer a wide range of products and services to our customers.Job SummaryWe are seeking an Administrative Sales...

  • Office Administrator

    1 month ago

    Phoenix, Arizona, United States Altus Ace Management LLC Full time

    Job SummaryThe Office Manager provides high-level administrative support to company executives by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for executives.Key Responsibilities:Provide administrative support to...

  • Office Administrator

    3 weeks ago

    Phoenix, Arizona, United States American Textile Recycling Service Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Office Administrator to join our team at American Textile Recycling Service. As an Office Administrator, you will play a key role in performing various administrative tasks, engaging with internal management and external clients, and contributing to the overall success of our organization.Key...

  • Sharepoint Administrator

    2 weeks ago

    Phoenix, Arizona, United States Pacific Office Automation Full time

    Job Title: Sharepoint AdministratorPacific Office Automation is a leading document imaging and technology dealer with over 40 years of experience in office equipment and technology sales/service. We are seeking a highly skilled Sharepoint Administrator to join our dynamic IT team.Key Responsibilities:Administer and maintain Sharepoint Online environments for...

  • Office Administrator

    2 weeks ago

    Phoenix, Arizona, United States Arizona Department of Administration Full time

    Job Title: Office AdministratorJoin the Arizona Department of Administration as an Office Administrator and play a vital role in supporting the Office of Victim Services. As a key member of our team, you will be responsible for providing administrative support to the Director and other staff members, ensuring the smooth operation of the office.Key...

  • Office Administrator

    4 weeks ago

    Phoenix, Arizona, United States Ajilon Full time

    Ajilon Office Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Ajilon. As an Office Coordinator, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.Key Responsibilities:Answer and direct phone calls, greet clients, and...

  • Office Administrator

    2 weeks ago

    Phoenix, Arizona, United States Ogletree Deakins Full time

    Job SummaryOgletree Deakins is seeking an experienced Office Administrator to manage local administrative functions and assist with growth initiatives in our Phoenix office.Key ResponsibilitiesManage business administration of the office, including support functions and non-attorney staff coordination.Assist with growth initiatives and collaborate on broader...

  • Administrative Assistant I

    1 month ago

    Phoenix, Arizona, United States Full Bloom Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant I to join our team at Full Bloom. The successful candidate will be responsible for entering data into our school information system, producing weekly reports, and staying current with enrollments.Key ResponsibilitiesEnter data accurately and efficiently into our school...

  • Office Administrator

    5 days ago

    Phoenix, Arizona, United States Liberty Fence & Supply Llc Full time

    Job DescriptionWe are seeking a highly skilled Office Administrator to join our team at Liberty Fence & Supply Llc. As a key member of our staff, you will be responsible for managing our office operations, including data entry, invoicing, and communication with our corporate admin and branch admins. Key Responsibilities: Input data accurately and efficiently...

  • Office Administrator

    2 weeks ago

    Phoenix, Arizona, United States Brown and Caldwell Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Brown and Caldwell. As a key member of our Phoenix office, you will be responsible for providing administrative support and assistance to all staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support and...

  • Office Administrator

    2 weeks ago

    Phoenix, Arizona, United States Empire West Title Full time

    Job Summary:The Office Manager will be responsible for overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment. This includes managing administrative tasks, supervising staff, and maintaining a high level of customer service.Responsibilities:• Manage and coordinate office operations, including scheduling,...

  • Office Administrator

    3 weeks ago

    Phoenix, Arizona, United States Ogletree Deakins Full time

    Job SummaryWe are seeking an experienced Office Administrator to join our team at Ogletree Deakins. As a key member of our office staff, you will be responsible for managing local administrative functions and assisting with growth initiatives. This is a fantastic opportunity to work in a dynamic and fast-paced environment, collaborating with our team to...

  • Administrative Sales Coordinator

    3 weeks ago

    Phoenix, Arizona, United States Pacific Office Automation Full time

    Unlock Your Potential as an Administrative Sales AssistantWe are seeking a highly motivated and organized individual to join our fast-paced sales office in Phoenix, AZ. As an Administrative Sales Assistant, you will be responsible for providing exceptional customer service, supporting sales teams, and maintaining a high level of productivity in a dynamic...

  • Administrative Sales Coordinator

    2 weeks ago

    Phoenix, Arizona, United States Pacific Office Automation Full time

    Join Our Team as an Administrative Sales AssistantWe are seeking a highly organized and detail-oriented Administrative Sales Assistant to join our team at Pacific Office Automation in Phoenix, AZ.About the Role:Provide administrative support to our sales team, including data entry, filing, and record-keeping.Assist with customer inquiries, respond to emails,...

  • Title I Grant Administrator

    4 weeks ago

    Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

    Job Summary:The Arizona Official Website of State of Arizona is seeking a highly skilled and experienced professional to serve as the Director of Title I Programs. This is a critical role that requires strong leadership and management skills, as well as a deep understanding of federal and state education policies and regulations.Key...

Office Administrator I

2 months ago

Phoenix, United States Aztec Engineering Group Full time
Job DescriptionJob Description

We are currently seeking resumes from qualified, responsible, self-sufficient, energetic Office Administrators for our Phoenix, Arizona office. The ideal candidate will be motivated to develop and build their personal knowledge and skills to assist with the growth and success of the office. We offer a friendly, professional atmosphere with excellent benefits and a salary commensurate with experience.

Job Description:

This office-based role provides administrative support for multiple team members in a fast-paced environment focused on purchasing, travel coordination, front desk responsibilities, and day-to-day facilities items.

Front Desk Coordination:

  • Answer, screen, and direct all incoming calls.
  • Greet visitors and direct them as necessary.
  • Provide basic and accurate information in person and via phone/email
  • Receive and distribute daily mail/deliveries
  • Update calendars, schedule meetings, make catering arrangements and clean-up after catering.
  • Perform other clerical duties such as filing, scanning, and photocopying.
  • Make shipping arrangements through UPS, FedEx, US Mail, courier, etc.
  • Organize, track, and restock company equipment and supplies.
  • Properly document and maintain a record of office equipment.

Purchasing:

  • Research and purchase office services and supplies.
  • Organize, inventory, and restock supplies.
  • Assist with budget adherence.
  • Prepare backup for weekly and monthly credit card statements.
  • Request, manage, verify, compare, document, and communicate vendor services, quotes, and purchases.

Travel Coordination:

  • Book corporate travel, send calendar invites, and reconcile credit card statement for travel purchases.
  • Pull reports for unused airline tickets.
  • Arrange check-in and check-out of rental vehicles. Properly document and maintain records of vehicle/driver incidents involving rental vehicles.

Facility Coordination:

  • Request facility repairs and maintenance for offices.
  • Request, manage, verify, document, and communicate vendor office visits. Properly document and maintain a record of vendor contacts.
  • Prepare workstations and supplies for new and terminating employees.

Administrative Support:

  • Assist other Office Administrators with miscellaneous tasks.
  • Perform other general Administrative responsibilities as assigned.
  • Perform other duties as assigned.

Job Qualifications (Education, Experience, and Skills):

  • Minimum Education: High School diploma or equivalent
  • Minimum one (1) year of administrative experience
  • Ability to manage time with some supervision
  • Accept multiple tasks with interruptions by setting and redirecting priorities in a professional manner.
  • Ability to work with staff at all levels and communicate effectively both verbally and in writing.
  • Well-organized and detail-oriented
  • Ability to establish rapport quickly with others working on the same project and be able to promote a positive team environment.
  • Must be comfortable taking the initiative to handle situations with tact, diplomacy, and respect.
  • Proficiency in the use of Microsoft Outlook, Word, Excel, Adobe Acrobat, and navigating the internet for research purposes.

Competencies (To perform the job successfully, an individual should demonstrate the following competencies):

  • Communicative – interacts openly with others; can maintain relationships, works well independently or with a team.
  • Consultative - Consults with other disciplines as needed; tolerates different perspectives or opinions.
  • Decisive & Action Oriented - Has a high level of energy and stamina; gets things done; makes sound educated but rapid decisions even when short of information; enjoys managing challenging projects and works well in fast-paced and pressure environments. Self-motivated and proactive
  • Flexible - Adapts to new challenges and circumstances; able to multi-task; thrives on variety and frequently changing environments; creative problem solver. Resourcefulness, with minimal direction.
  • Analytical – Uses sound data, and procedures, and follows all laws, rules, and regulations but is a solutionist or problem-solver.
  • Conscientious and Organized – Believes professional integrity is paramount; understands the importance of project records; responsive to clients and deadline oriented; quality oriented.

Working Conditions and Environment:

Will need the ability to establish rapport quickly with others working on the same project, and be able to promote a positive team environment. Working knowledge of dealing with a diverse population while using tact, diplomacy, and respect. (this section is for all employees)


AZTEC Culture:

  • Action oriented and flexible
  • Zealous supporter of clients and teammates
  • Thinking toward future and personal growth
  • Equitable, inclusive, and diverse
  • Collaborative comradery



AZTEC Benefits:

AZTEC offers competitive salaries and a comprehensive benefits package, including medical, dental, life insurance, short and long-term disability, flexible spending accounts, Paid-time-Off, and a 401(k) plan.

AZTEC Overview:

AZTEC Engineering Group, Inc. (AZTEC) is headquartered in Phoenix, Arizona, and provides diversified technical and consulting services to clients in the United States. AZTEC is part of the TYPSA Group, an international consulting engineering firm with over 3,700 employees and more than 50 offices worldwide providing multidisciplinary consulting services in the fields of civil engineering, architecture, and environment. AZTEC has a diverse culture that focuses on providing rich opportunities for its employees.

AZTEC is an Equal Opportunity Employer committed to affirmative action planning and encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, disability, marital status, veteran status, housing status, or any other non-job-related characteristic under applicable law.

Please apply online at www.aztec.us/career.