Accounts Payables
3 weeks ago
Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts
payable transactions. Completes payments and controls expenses by receiving, processing, verifying,
and reconciling invoices. Codes and processes such items as inventory and non-inventory invoices,
vouchers, check requests, operating expenses, etc., with correct codes conforming to standard
procedures and accounting practices to ensure proper entry into the financial system.
DAILY RESPONSIBILITIES
INVOICES VIA EMAIL OR US MAIL
*Log into and work emailed invoices
*Attach invoices and memo’s to ap file
AP VENDOR ACCOUNT
*Setup new vendors based upon company policy and accounting procedures
*Maintain and update vendors as needed/scan and attach to system
*Vendor Types: PRIDE, ACH, PRIORITY, STANDARD
*Payment Methods: CHECK, ACH, CREDIT CARD, PREPAYMENTS
*NAME, REMIT ADDRESS, PHONE NUMBER, EMAIL, TERMS, FOB, CONTACTS, NOTES
*1099 MAINTENANCE – W9 required on all new vendors before entering into system in order to meet
IRS requirements for year end filing.
EXPENSE INVOICES
*Attach approval backup-review all invoices for appropriate documentation and approval prior to
payment
*Code GL each invoice
*Research/resolve any discrepancy-may require working with warehouse, office personnel,
management and vendor—communicate verbally or via email
*Enter and process invoices into the accounting system*Scan and attach to system
INVENTORY INVOICES
*Match invoices to receiving documents from system
*Investigate and resolve problems and discrepancies associated with processing of invoices and
purchase orders-may require working with purchasing, receiving and vendors
*Enter and process invoices into accounting system using purchasing process module
*scan and attach to ap files
Company Credit Card Transactions
*Reconcile, create spreadsheet and enter transactions into Acumatica system for month
end close financials. Maintain receipts and keep on file.
Bank Transactions
*Monitor and enter Auto Debit or Credit transactions from the banking institution to
Acumatica system in order for controller to reconcile bank account at end of month
PRIDE PROCUREMENT-buying group
*Schedule and prepare payment based upon Prides Procurement terms,–Crucial that payments are
made on time--Rebates are based upon timely payments
PREPAYMENTS
*Proforma Invoice is required on all prepayments-provide documentation for proper processing-
deposits on order, emails, print screens, spreadsheets, etc. Process according to company policy and
procedures*scan and attach
CHECK PROCESS
*AUTO PAYMENTS-Daily-process payment accordingly, based off bank transactions, ACH debit charges
from bank account
*ACH PAYMENTS-prepare and process electronic transfers and payments-weekly and sometimes
daily—maintain vendor ACH spreadsheet
*CHECK RUN-PROCESS WEEKLY-prioritize invoices according to cash discount potential and payment
terms
*MANUAL CHECKS-process as required following accounting procedures and proper documentation
All check processes above, obtain all signatures for checks and distribute checks according to company
policy and procedures—file all copies check files—maintain files and documentation thoroughly and
accurately, in accordance with company policy
RECONCILE VENDOR STATEMENT
* Maintain vendor account by reconciling monthly statements and related transactions
* Prepare and analyze accounts
* Request invoices-resolve discrepancies-communicate verbally with vendor or via email
* Respond to all vendor inquiries in a timely manner
ORGANIZE, MAINTAIN FILES
Organize, create and maintain files related to AP documents, including emails and/or other
communications—required to be easily accessible and available upon requests
Must maintain files and documentation thoroughly and accurately, in accordance with company policy
and accepted accounting practices
ASSIST IN MONTH END CLOSING
ASSIST WITH OTHER PROJECTS AS NEEDED
Requirements:
2+ years of Accounts Payable experience
High school diploma required, with basic accounting knowledge preferred
Must have strong work ethics
Must be well organized and a self-starter
Must be able to follow standard filing procedures
Detail oriented, professional attitude, reliable
Proficient in Excel and Word
Ability to type 60-65 wpm
Possess strong organizational and time management skills
Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research
and resolution skills, data analysis and multi-tasking skills
Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial
chart of accounts and corporate procedures
Ability to communicate effectively verbally and in writing
Ability to interact with employees and vendors in a professional manner
Ability to work independently and with a team in a fast-paced and high-volume environment with
emphasis on accuracy and timeliness
Ability to perform mathematical computations such as percentages, fractions, addition, subtraction,
multiplication and division quickly and accurately
Protects organizations value by keeping information confidential
Physical demands and abilities
Regularly spend long hours sitting and using office equipment and computers
Regularly move from sitting to standing positions effortlessly
Regularly spend long hours in intense concentration reviewing and entering financial
information into a computer
Frequently work in on projects that require deadlines
Frequently bend to file and maintain files
Occasionally lift 5-10 pounds
Our warehouse and inventory are the biggest in the state From cooking equipment to kitchenware, furniture to refrigeration, we carry all the top brands and we know our products. We have it when you need it Whether you need Oneida silverware and Homer Laughlin China, or a Saturn Cooking Unit or Refrigerator, our educated staff is ready to help. We keep continuous stock on thousands of items to eliminate a delay to your busy kitchen service. Can't find what you need? We can help you order itCompany DescriptionLooking for a position in a solid company? Market Source started in 1986 and is still under the ownership and management of the original owner. We have low turnover and most employees have been here more than 9 years We are a family-business and operate as a unit to get the job done. We are looking for someone with an upbeat personality, positive and proactive work ethic, who acts with honesty, integrity and wants to be a team player Plus, we have FREE POPCORN daily and all of the Sonic ice your heart could ever want\r
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Our warehouse and inventory are the biggest in the state From cooking equipment to kitchenware, furniture to refrigeration, we carry all the top brands and we know our products. We have it when you need it Whether you need Oneida silverware and Homer Laughlin China, or a Saturn Cooking Unit or Refrigerator, our educated staff is ready to help. We keep continuous stock on thousands of items to eliminate a delay to your busy kitchen service. Can't find what you need? We can help you order it
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