Office Manager

2 weeks ago

Berkeley, United States Certified Employment Group Full time
Job DescriptionJob Description

Work Schedule: Hybrid -WFH combined with a couple days set in office days per week.    

Job Type: Temp to Perm 

Description

Hiring Full- Time Office Manager for a creative product consulting firm in Berkeley, CA. This is an exciting and complex consumer business environment.  Meetings and Projects involve Creatives, Business Execs, Sales and Marketing, Operations, Customer Service on varying levels.  Report to the Operations Director.  This exciting opportunity requires the person to have a strong ability to wear a ‘variety of hats’ to take on different responsibilities and do whatever it takes to get the job done with self-initiation, motivation, and drive.  Assist the various Operations functions operate at a higher level of productivity and efficiency to meet the growth in sales.   Virtually support the San Diego Office as needed.  

Support the day-to-day contact with the Management Team, staff, vendors.  Outgoing and confident nature. This would be a mid-career level office manager. A professional self-starter, with math and number’s ability, strong Admin skills, Tech/software systems savvy and Great communication skills all around.   

 

We’re Looking for:

  1. Passionate interest in providing top-level Office Management in a creative consulting and development environment for consumer-packaged goods, specialty fashion, and toys consulting business.  
  2. Versatile interpersonal communication skills and work well with executives, team members in cross-functional positions. 
  3. Focused and self-directed in completing multiple projects with changing priorities and deadlines. Set up processes  
  4. Confidentiality and discretion -ability to abide confidentiality and discretion about all business projects, internal and external clients’ projects, strategies, products, and designs.  Be a team player who make things happen for the team so they can count on you.  Your attention to detail can be seen as a perfectionist to a certain degree and you love to be known as being on top of everything. 

 

Main Areas of Responsibility:   

  • Human Resources Assistant
    • Handling onboarding/offboarding logistics.
    • Attention to Detail. 
    •  FPOC for HR help desk questions and be liaison between the HR Consultant and management team on Compliance, Policy, Guidelines, etc.
    • Main POC for Professional Employer Organization. (PEO) an HR Consulting firm vendor Process New Hire on-boarding Process through Insperity Portal (PEO)
    • Assist with Policy updates for HR compliance, CAL OSHA, Employee Handbook, Safety.   
    • Fields HR inquiries from internal business units (Creative, Sales, Product, Operations) and refer to the appropriate party for resolution.
    • Manage and track required CA trainings for a different employee sites.  
    • Supervise and manage clerical helper, support remote admin in San Diego as needed. 
  • Operations Logistics - Admin - Accounting Support
    • Logistics coordinator: scheduling client or management meetings, interviews, special events, etc. Keeps leadership and management informed.  
    • Coordinate with bookkeeper on monthly account reconciliation. POC with local bank 
    • Provide IT liaison by communicating with the IT vendors 
    • Manage and process all Accounts Payable Transactions such as Purchase Orders, coding transactions, shipping updates for accounts in Purchase Order system.  
    • Manage insurance renewals, equipment inventory, building and office needs and supplies, machine maintenance upkeep 
  • Tech Savvy Skills 
    • Create PowerPoint slides, formatting, and creating Excel files. 
    • Perform basic analysis of other seasonal products, ability to understand profit margin, love numbers and have a knack for math. 
    • Attend meetings, Note-taking, prepare agendas and summarize and turn around the report of agenda key points, and discussion, account recaps, action items, etc. for executives and other teams.   
    • Coordinate international and domestic travel. Support teams while travelling, create itineraries, book hotels, transports, assist unexpected changes. reschedules.  

 

Qualifications and Experience: 

  • College Degree or, at least Associate Degree preferred 
  • Skillful use of Microsoft Excel, Word, PowerPoint, and Outlook 
  • Create reports, meeting note-taking and prepare detail summary reports. 
  • Excellent written and verbal communication, outgoing, willing to help others
  •  Create strong working relationships with co-workers and cross-functional teams  
  • Passionate for consumer products. More to be discussed with candidates   
  • Self-manage with a high degree of accountability in a fast-paced environment.  
  • Excellent organizational skills, adherence to deadlines, ability to prioritize and manage details and multiple projects at once.  
  • Travel to San Diego Office for meetings no more than 4 – 6 times/yr. 

 

Excellent Benefits Upon Direct Hire: Comprehensive benefits package including: PTO, Sick Time Off, Health Vision, Dental, as HCA spending and/or Reimbursement Accounts, 401k, Roth, Safe Harbor plans, Life Insurance.

 

 

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