Laborer/Clerical Mailroom Clerk

1 month ago

Philadelphia, United States National Associates, Inc. Full time
Job DescriptionJob Description
  • sort checks received from agencies. Annotates manual logs, inputs automated check control information and secures negotiable checks in a locked repository.
  • operate a postal mail meter machine. Sets controls for date and delivery class. Monitors machine operations and makes adjustments for size, bulk and weight of mail items. Activates an envelope sealer as required.
  • monitor and troubleshoots check scanning operations. Reviews equipment logs and recommends or places service calls as required. Provides assistance to other Section employees regarding system/equipment usage.
  • responsible for calendar management for leadership, which requires interacting with both internal managers and executives as well as external agency representatives to coordinate a variety of complex meetings.
  • independently makes travel arrangements for leadership such as scheduling transportation, making reservations and preparing travel authorizations and vouchers in accordance with appropriate travel regulations.
  • receive and distribute incoming mail, reviewing and evaluating the mail to identify items requiring priority attention, and those items which can be handled independently.
  • attend meetings to stay abreast of new initiatives or changing procedures which may impact operations. Keeps meeting notes and tracks action items identified.
  • prepare visitor requests, greets and receives visitors.
  • perform duties and responsibilities associated with the requisition and purchasing of products, services, supplies and training. Orders and maintains an appropriate inventory of supplies.
  • coordinate and schedule meeting arrangements and or conferences for on and off-site meetings.
  • make necessary arrangements such as location, time, contacting participants and ensuring all required materials and services are provided.
  • inform requestor of conflicts, reschedules appointment when it is clear that all parties will not be able to make all commitments, and contacts additional people to attend meetings when necessary.
  • ensure the company is organized, responsive and professional to both internal and external customers.
  • prepare and review outgoing correspondence and documents for correct format, grammar and conformance with established guidelines and procedures.
Company DescriptionNational Associates, Inc. (NAI) is a full-service Staffing and Human Resources Management firm. We represent clients and candidates across every industry. With over 20+ years experience, we currently provide services to the Washington, DC, metropolitan area and 17 other states. In our 20+ years, we have learned that the best way to service our customers is to understand their needs and to facilitate an open line of communication.Company DescriptionNational Associates, Inc. (NAI) is a full-service Staffing and Human Resources Management firm. We represent clients and candidates across every industry. With over 20+ years experience, we currently provide services to the Washington, DC, metropolitan area and 17 other states. In our 20+ years, we have learned that the best way to service our customers is to understand their needs and to facilitate an open line of communication.

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