Church Administrative Assistant

3 weeks ago

Antioch, United States UNITED METHODIST CHURCH OF ANTIOCH Full time
Job DescriptionJob Description

The United Methodist Church of Antioch seeks a part time administrative assistant who will ensure the efficient operation of the church office and support the pastor, church staff, church committees and congregation with strong organizational and communication skills in fulfilling the mission statement.

Responsibilities:

•The ideal candidate will provide administrative support and ensure efficient operation of the office

•Greet visitors (walk-ins, phone calls, emails) and direct to the appropriate person

•When answering phone calls and emails, respond or pass them along to responsible parties within 24 hours or sooner with immediate needs

•Facilitate communication between church staff and ministries (member concerns to pastor, maintenance issues to custodian, broken doors to trustees, etc.)

•Oversee the church schedule/calendar, files accounting records and directory

•Communicate with newsletter contributors to design and edit the monthly newsletter

•Coordinate with church staff and ministries to create, print, and email bulletins for Sunday services, special services (Christmas, Easter, etc.) and other occasions (funerals, memorials, etc.)

•Update the church website and social media accounts

•Update the electronic worship presentation for weekly services

•Schedule maintenance and other visits in coordination with the Trustees

•Coordinate facility use, help with event planning, logistics and who has access to the building

•Order, maintain inventory, and storage of office and church supplies

•Coordinate the maintenance and repair of church and office equipment (photocopiers, printers, etc.)

•Coordinate with the Church Treasurer to complete payroll sheets, pay bills, and balance accounts

•Receive mail delivery and coordinate periodic mailings (giving statements, etc.)

•Complete statistical reports for the Church/Charge Conference and Northern Illinois Conference

•Other duties as assigned

 

Qualifications:

Strong technological skills, proficiency in office software and phone systems and willingness to learn specific church management, financial, and presentation software

Strong administative and organizational skills with the ability to multitask and prioritize daily components of an office environment with professional confidentiality and intergrity

Exceptional Interpersonal skills with diverse populations

If you are a proactive individual with excellent organizational skills and a passion for supporting office operations, we encourage you to apply for this Administrative Assistant position

Administrative Professional: 2 years (Required)

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