Office Assistant/Project Support Specialist

2 weeks ago

Sioux Falls, United States Beck & Hofer Construction Full time
Job DescriptionJob DescriptionBeck & Hofer Construction is a General Contractor serving the Sioux Falls area known for delivering high-quality projects on time and within budget. We specialize in a variety of construction projects, including commercial buildings, retail spaces, and industrial facilities. Our team is dedicated to excellence, innovation, and sustainability.As an Office Administrator and Project Support Specialist, you will play a crucial role in ensuring the smooth operation of our office and supporting our Controller and project management team. The ideal candidate for this position possesses excellent communication skills, manages multiple projects effectively and efficiently, thrives in a team environment, and is committed to building a positive company culture.Your responsibilities will include:General Office Responsibilities:
  • Greet and assist walk-in traffic, answer and direct incoming calls.
  • Distribute mail and manage correspondence, copying, faxing, and filing.
  • Requisition office supplies and organize incoming shipments.
  • Provide IT support as a backup to the Controller and troubleshoot office equipment.
  • Maintain cleanliness and professionalism in public areas.
  • Ensure the security, integrity, and confidentiality of data.
Project Management Support Responsibilities:
  • Assist project managers with set up of new projects including data entry from estimates and process contract change orders
  • Process and track subcontracts and compliance.
  • Create and submit purchase orders as needed for jobs.
  • Scan and file job-related documents during and after job completion
  • Support Field Operations Manager, Project Managers, and Superintendents as needed.
Accounts Payable Responsibilities:
  • Process incoming vendor invoices, match with supporting documentation, and enter into accounting software
  • Review monthly vendor statements and assist with processing payments.
Qualifications:
  • High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
  • Proven experience as an office administrator, project support specialist, or similar role.
  • Proficiency in Microsoft Office Suite and familiarity with office equipment. Experience with Procore and/or other construction related software preferred but not required.
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Attention to detail and problem-solving skills.
  • Ability to maintain confidentiality and project a professional image.
  • Bilingual capabilities a bonus but not required.

We offer an excellent wage and benefit package that puts you and your family's needs first.

  • Competitive wages
  • Medical & Dental insurance
  • 401K Match
  • Flexible Spending Account
  • Educational Opportunities
  • Employee Assistance Program
  • Paid Time Off
  • Paid Holidays



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