Administrative Assistant
2 weeks ago
We are currently seeking a Bilingual (English/Spanish) Administrative Assistant / Receptionist, to join our Financial Firm located in the South Orlando area. This is a full time, year-round position, with future advancement for clear thinking individual and compensation will commensurate with work experience and salary history. Overtime work may be required.
Qualified individual will possess a positive attitude, have a highly motivated personality, be self-starter and proactive. Position also requires working well with a variety of clients and staff, heavy phone volume and the ability to learn fast. It is essential to be a dependable team player. The qualified candidate will be a motivated, upbeat individual who is able to multi-task to meet tight deadlines in an ever-changing, fast paced environment with attention to detail.
Position Duties Responsibilities includes, but are not limited to:
- Answering and directing all incoming telephone calls.
- Maintaining and improving systems to ensure the firm's administration is running smoothly.
- Perform administrative functions in a paperless environment.
- Interact with management, employees, and vendors with high degree of professionalism.
- Work independently and with minimal supervision.
- Complete assigned duties projects by assigned deadline.
- Data entry, book appointments, update database & internet research.
- General administrative and accounting assistance with various tasks that arise.
Position Requirements:
- Minimum of two (2) years of relevant experience or an equivalent combination of education and experience that provides the required knowledge, skills and abilities.
- Strong working knowledge of Microsoft Office Applications: Word, Excel, Outlook, PowerPoint.
- Strong administrative skills including typing, scanning and faxing.
- Impeccable organizational, time management and multi-tasking skills.
- Excellent punctual attendance is essential and a must.
- Excellent verbal and written communication skills.
- Excellent editing and proofreading skills.
- Ability to work independently on assigned tasks as well as to accept direction from multiple parties.
- Must be highly organized, process and detailed oriented.
- Professional physical appearance is required.
- Openness and willingness to learn new things and adapt quickly.
- Must be able to demonstrate discretion in handling highly confidential information.
- Must be able to successfully pass a criminal background and a drug test screening.
- Bilingual English/Spanish is a "must".
Preferred:
- Basic Bookkeeping experience
- Bachelor's Degree.
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