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Executive Administrative Specialist

2 months ago

Bridgeview, United States Zakat Foundation of America Full time
Job DescriptionJob Description

The Executive Administrative Specialist will assist the Chief Operations Officer on a daily basis. The Specialist will regularly communicate with Zakat Foundation of America’s office, staff, donors and follow up the logistics of ongoing and new programs.

Duties and Responsibilities

  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the COO’s behalf
  • Performing minor accounting duties pertaining to checks and balances with infrastructure projects
  • Maintaining accurate and comprehensive information readily available to the COO
  • Performing data entry responsibilities
  • Providing reports regarding infrastructure projects when needed
  • Working with the Accounting, Programs and Operations Department on behalf of the COO
  • Organizing meetings, including scheduling and sending reminders when necessary
  • Being available during business hours by phone, Teams chat and email
  • Managing the COO’s calendar, including making appointments and prioritizing the most sensitive matters
  • Running minor errands on behalf of the COO
  • Perform other duties as assigned

Requirements

  • Bachelor’s Degree in the field of social work, sociology, or any other related field required
  • Minimum 3 years of relevant work experience in the field of non-profit preferred.
  • Previous experience with faith-based charities a plus.
  • Knowledge of management principles involved in strategic planning, resource allocation and coordination of people and resources.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • Identifying complex problems and reviewing related information, evaluate options, implement solutions.
  • Experience with donor software is a plus.
  • Knowledge of Arabic is desired.
  • Computer skills: PC operating systems; Outlook / email; MS Word, and Google Drive.
Company DescriptionZakat Foundation of America is an international charity organization that helps generous and caring people reach out to those in need. Our goal is to address immediate needs and ensure the self-reliance of the most vulnerable people around the world with Zakat and Sadaqah dollars.Company DescriptionZakat Foundation of America is an international charity organization that helps generous and caring people reach out to those in need. Our goal is to address immediate needs and ensure the self-reliance of the most vulnerable people around the world with Zakat and Sadaqah dollars.