Purchase Order Coordinator

4 weeks ago


Bergen County, United States COMPANY Full time
Job DescriptionJob Description

My client is currently searching for a detail oriented and organized Purchase Order Coordinator to join their team.  The ideal candidate will be responsible for managing purchase orders from inception to delivery, ensuring accuracy, timeliness, and compliance with company policies. This role requires strong communication skills to liaise effectively with vendors and internal departments. The Purchase Order Coordinator plays a crucial role in maintaining efficient procurement processes and supporting the overall operations of the company. Please email resumes to Stacie@prosearchnetwork.com

Key Responsibilities:

  • Create and process purchase orders based on inventory needs and sales orders.
  • Monitor order status and ensure timely delivery by coordinating with vendors and freight forwarders.
  • Verify product specifications, prices, and delivery dates to ensure accuracy.
  • Maintain updated records of purchased products, delivery information, and invoices.
  • Resolve any discrepancies between purchase orders and invoices to ensure accurate billing.
  • Communicate effectively with vendors, suppliers, and internal teams to ensure smooth workflow.
  • Evaluate vendor performance based on delivery times and product quality.
  • Assist in negotiating pricing and contracts with vendors to achieve cost savings and favorable terms.
  • Prepare reports on purchasing activities, including cost analyses and inventory levels.
  • Stay informed about industry trends and best practices in procurement.

Skills and Qualifications:

  • Proven experience as a Purchase Order Coordinator, Purchasing Agent, or similar role.
  • Strong understanding of procurement processes, terms, and negotiations.
  • Excellent organizational and multitasking abilities.
  • Attention to detail with a commitment to accuracy.
  • Proficient in MS Office Suite; experience with ERP software (e.g., SAP, Oracle) is a plus.
  • Strong Excel skills required
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Bachelor’s degree in Business Administration, Supply Chain Management, or related field 


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