Office Manager and Receptionist

1 week ago


La Crescenta, United States Medical Spa Full time
Job DescriptionJob Description

We are looking for a office manager and receptionist for our medical spa. This role will oversee the administrative day-to-day operations of our medical spa - ideal candidate will possess excellent communication skills, coordinating abilities, and a strong understanding of both administrative tasks and the nuances of the medical spa industry. This person will play a crucial role in ensuring the smooth functioning of our facility, delivering high standards of customer service, scheduling, cleanliness, and supporting the overall success of our team and culture in delivering best in class medical spa services.

  1. Administration:

    • Manage the daily administrative operations of the medical spa, including scheduling, billing, and record-keeping.

    • Ensure compliance with all relevant regulations and standards, including HIPAA guidelines and privacy act rules and regulations.

    • Monitor inventory and assist with ordering supplies as needed and maintaining appropriate stock levels in treatment rooms.

  2. Staff Coordination and Support:

    • Coordinate staff schedules, team meetings/calls, and assignments to ensure adequate coverage and efficient operations.

    • Review staff timekeeping and tracking of hours and procedures through provided software payroll systems

  3. Customer Support and Engagement:

    • Act as the first point of contact for patients, both in office and virtually, as directed, including but not limited to addressing patient/vendor inquiries, resolving issues, and ensuring exceptional customer service at all times.

    • Demonstrate diversity and inclusion exhibiting inclusiveness, kindness, and compassion in communicating and interacting with all patients.

    • Coordinate patient appointments, confirming schedules, and following up to ensure satisfaction including connecting patient’s with the Medical Director when indicated.

    • Handle patient concerns promptly and professionally, striving to exceed expectations and maintain positive relationships.

    • Forwarding any medical emergency immediately to the Medical Director for response and treatment or, with emergency response, to the appropriate emergency treatment facility.

  4. Billing and Record-keeping:

    • Oversee billing processes at the time of payment to ensure all customers are properly billed for services.

  5. Marketing and Promotion:

    • Collaborate with marketing personnel to upload and load any promotional or membership deals both in office, through email list serves, and through online channels so as attract new patients and retain existing ones.

    • Assist with the planning and delivery of special events, promotions, and special offers to drive business growth.

  6. Facility Management:

    • Maintain a welcoming and professional environment including assisting professional staff in setting up treatment rooms for patients.

    • Coordinate maintenance and repairs with the assigned vendors as needed, ensuring that equipment and facilities are properly functioning and in compliance with regulations.


  • Office Clerk

    2 weeks ago


    La Crescenta, United States HILLS Full time

    **Overview**: **Responsibilities**: - Perform general clerical duties such as data entry, filing, and document management - Assist with customer service inquiries and provide support to office staff - Maintain office supplies inventory and place orders when necessary - Organize and schedule appointments **Qualifications**: - Previous experience as an...


  • La Quinta, United States Jefferson Dental Full time

    Benefits/PerksCompetitive CompensationCareers Advancement Job SummaryWe are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. As an office manager your responsibilities will include payroll, paying invoices, maintaining...


  • La Quinta, United States Jefferson Dental Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationCareers AdvancementJob SummaryWe are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. As an office manager your responsibilities will include payroll,...


  • La Quinta, United States Jefferson Dental Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationCareers Advancement Job SummaryWe are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. As an office manager your responsibilities will include payroll,...

  • Receptionist

    2 weeks ago


    La Mirada, United States Gallagher Staging and Productions Full time

    Description: Overview: The Receptionist will be the first point of contact to for Gallagher Staging and Productions by providing excellent customer service to visitors to the office and via telephone. Examples of Duties/Essential Functions: - Answer high-volume of incoming phone calls while providing excellent customer service - Screen phone calls to...


  • La Porte, United States LaPorte Recovery Center Full time

    **JOIN OUR TEAM!** Porter Starke is looking for a Medical Office Receptionist that will perform a variety of administrative duties and client assistance for medical services at Porter-Starke Services, Inc., a community mental health center. The receptionist position is for the LaPorte office and the hours are: Tues 6-12, Wed 5:30-11:30, Fri 5:30-11:30, Sat...


  • La Jolla, United States Creamer Physical Therapy Full time

    Responsibilities: - Greet and welcome patients and visitors in a friendly and professional manner - Answer phone calls, schedule appointments, and manage patient inquiries - Verify patient insurance information and collect necessary co-pays or payments - Maintain patient records and ensure accuracy of information - Assist with medical administrative tasks...


  • La Jolla, United States SAN DIEGO WOMEN'S HEALTH Full time

    At San Diego Women's Health, we are dedicated to providing the highest standard of healthcare to women, with a personal touch. Women's healthcare needs are growing increasingly complex, making it important to have physicians who are committed to keeping current with medical discoveries and technological advances. We provide a comprehensive evaluation and...


  • La Jolla, United States SAN DIEGO WOMEN'S HEALTH Full time

    At San Diego Women's Health, we are dedicated to providing the highest standard of healthcare to women, with a personal touch. Women's healthcare needs are growing increasingly complex, making it important to have physicians who are committed to keeping current with medical discoveries and technological advances. We provide a comprehensive evaluation and...


  • La Puente, United States Sunstar Dental Care Full time

    **Job description** We are looking for a front office receptionist/dental assistant for a dental office. **Responsibilities** - Welcome patients to the dental office - Prepare patients for treatments or checkups ensuring their comfort - Select and set up instruments, equipment and material needed - Sterilize instruments according to regulations - Assist...


  • La Crescenta, United States Office Depot Full time

    At Office Depot Inc., the Retail Sales Advisor is a part-time role providing exceptional customer service by performing duties as cashier, provides logistics support, stocking, restocking, down stocking, inventory control, cleaning the store, and protecting company assets. The Retail Sales Advisor will quickly build and maintain customer relationships and...


  • La Crescenta, United States Office Depot Full time

    At Office Depot Inc., the Retail Sales Advisor is a part-time role providing exceptional customer service by performing duties as cashier, provides logistics support, stocking, restocking, down stocking, inventory control, cleaning the store, and protecting company assets. The Retail Sales Advisor will quickly build and maintain customer relationships and...

  • Office Administrator

    2 weeks ago


    La Crescenta, United States Atenti Full time

    **Office Administrator Job Description** **Atenti Introduction** Hello, let us introduce ourselves! Atenti is family owned, has been in business for almost thirty years and operates out of La Crescenta. We manufacture our own products and have a small showroom open to the public. We are seeking an Office Administrator to join our small team! Atenti bags...

  • Office Administrator

    2 weeks ago


    La Crescenta, United States Atenti Full time

    **Office Administrator Job Description** **Atenti Introduction** Hello, let us introduce ourselves! Atenti is family owned, has been in business for almost thirty years and operates out of La Crescenta. We manufacture our own products and have a small showroom open to the public. We are seeking an Office Administrator to join our small team! Atenti bags...


  • La Jolla, United States Creamer Physical Therapy Full time

    Pay: $19.09 - $20.07 per hour Expected hours: 40 per week **Benefits**: - Free parking - Health insurance - On-the-job training - Opportunities for advancement - Paid sick time Healthcare setting: - Clinic - Outpatient - Private practice Medical specialties: - Physical & Rehabilitation Medicine Schedule: - 8 hour shift - Monday to...


  • La Crescenta, United States Apex Injury Attornys Full time

    Job Overview: Our firm is dedicated to customer service, efficiency, organization, and positivity. Our goal is to help our clients alleviate the stresses that naturally come after being injured. Our mission is to deliver stellar legal representation and a 5-star client experience. As the first point of contact for our clients, you will play a vital role in...

  • Medical Receptionist

    1 month ago


    La Plata, United States Multispecialty Physician Practice Full time

    Job DescriptionJob DescriptionMedical ReceptionistLa Plata MD MUST: Experienced Medical Receptionist2 plus years of experienceBe Flexible to work early and late schedule hoursBLS Certification American Heart AssociationSchedulingVerify InsuranceData Entry EMRCollect Co PaysDUTIES:The Medical Receptionist Serves as the initial contact person at the medical...

  • Medical Receptionist

    4 weeks ago


    La Plata, United States Multispecialty Physician Practice Full time

    Job DescriptionJob DescriptionMedical ReceptionistLa Plata MD MUST: Experienced Medical Receptionist2 plus years of experienceBe Flexible to work early and late schedule hoursBLS Certification American Heart AssociationSchedulingVerify InsuranceData Entry EMRCollect Co PaysDUTIES:The Medical Receptionist Serves as the initial contact person at the medical...

  • Medical Receptionist

    3 weeks ago


    La Plata, United States Multispecialty Physician Practice Full time

    Job DescriptionJob DescriptionMedical ReceptionistLa Plata MD MUST: Experienced Medical Receptionist2 plus years of experienceBe Flexible to work extended hours and weekendsBLS Certification American Heart AssociationSchedulingVerify InsuranceData Entry EMRCollect Co PaysDUTIES:The Medical Receptionist Serves as the initial contact person at the medical...

  • Receptionist

    2 weeks ago


    La Palma, United States Norman International Inc. Full time

    With more than 30 years of unwavering passion for quality, Norman Window Fashions is among the world's largest and well-respected manufacturers of window coverings. Our long-standing commitment to quality and craftsmanship have made us the number one choice for homeowners who demand only the best. We are looking for a receptionist who works well in a...