Project Administrator and Contract Specialist

2 months ago


Albany, United States HMK Company Full time
Job DescriptionJob Description

Proudly headquartered in Salem with offices in Bend and Medford, HMK Company provides Program and Project Management services to Oregon School Districts. We are a strength based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from concept to completion for school districts and local government entities. With experience working with over 102 Oregon and many other local government entities, we have built upon repeat customers returning to us for their project management needs continuing the legacy we want to leave for the communities we serve. Visit us at www.hmkco.org for more information.

We are currently looking for an organized, detail-oriented, and task-driven Project Administrator/Contract Specialist to handle all the pertinent construction documents and paperwork related to our projects. From the start of each project, the Project Administrator/Contract Specialist works closely with the Program and Project Managers to understand the timelines and ensure all documentation is processed and completed within the time-frames set forth. This position is located in our Salem, Oregon office. Construction experience is preferred, but not required.

Responsibilities

  • Facilitate, prepare and generate all project procurement documents
  • Collect, compile, review and organize monthly program reports from PMs
  • Receive, record and facilitate recommendations for processing payment requests
  • Ensure adherence to procurement requirements and HMK processes
  • Correspond with clients and subconsultants
  • Various administrative tasks to support the Project Team
  • Understand the importance of priorities for the projects and act on the most important tasks
  • Must take the initiative to connect with PMs and other project members to collect the correct data and info.

Qualifications

  • Ability to perform work accurately and completely, and in a timely manner
  • Knowledgeable in Microsoft Office products
  • Multi-task and prioritize competing requests
  • Deliver quality through attention to detail
  • Ability to learn and use a variety of software, tools and systems
  • Knowledge of construction industry terminology and documents is preferred
  • Collaborate and communicate within a team, internally and externally
  • Must be organized and thorough


  • Albany, New York, United States The Research Foundation of SUNY Full time

    Project Grant AdministratorCategory: ProfessionalDepartment: System AdminLocations: Albany, NY, NYPosted: Jul 29, 2024Closes: Open Until FilledType: Full-timePosition ID: 179312About Research Foundation for SUNY:The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the...


  • Albany, New York, United States Drummer Interiors LLC Full time

    Job OverviewDrummer Interiors LLCAdministrative Coordinator and Financial Specialist Drummer Interiors LLC stands as a premier residential contracting firm in the capital region, committed to executing high-quality construction projects with a focus on integrity, safety, and exceptional service. We foster a nurturing and growth-oriented environment for...


  • Albany, United States St. Peter's Health Partners Full time

    The Project Specialist will demonstrate comprehensive leadership skills to support achievement of the SPHP and THNY goals by proactively providing administrative and organizational support to the SVP Hospital Operations and subordinates. The Project Specialist seamlessly collects monitors, analyzes and disseminates information to the team(s), leads...


  • Albany, United States St. Peter's Health Partners Full time

    The Project Specialist will demonstrate comprehensive leadership skills to support achievement of the SPHP and THNY goals by proactively providing administrative and organizational support to the SVP Hospital Operations and subordinates. The Project Specialist seamlessly collects monitors, analyzes and disseminates information to the team(s), leads...


  • Albany, New York, United States Trinity Health (HQ Michigan) Full time

    Employment Type:Full timeShift:Day ShiftDescription:The Project Specialist will demonstrate comprehensive leadership skills to support achievement of the SPHP and THNY goals by proactively providing administrative and organizational support to the SVP Hospital Operations and subordinates. The Project Specialist seamlessly collects monitors,analyzes and...


  • Albany, United States A1 Works in Progress Associates, LLC Full time

    Job DescriptionJob DescriptionWorks-in-Progress Associates (WPA) is seeking an experienced Administrative Assistant to become an integral part of our team! This position will work with the Office of General Services (OGS) in Corning Tower, 100 S Mall Arterial, 35th Floor, Albany, NY.Minimum Requirements:Baccalaureate Degree in engineering/architecture and/or...


  • Albany, New York, United States Cynet Systems Full time

    Job DescriptionWe are seeking Administrative Support Specialists for our client.Job Title: Administrative Support SpecialistsJob Type: ContractCompensation: $20/hr - $23/hrKey Responsibilities:Drafts and finalizes correspondence, documents, and records using various computer applications from different source materials.Composes and prepares communications on...


  • Albany, New York, United States Contractors Sales Full time

    Job SummaryContractors Sales, a leading heavy construction equipment dealership, is seeking a highly organized and detail-oriented Administrative Support Specialist to join their team in Albany, NY. As a key member of the Accounts Receivable and Accounts Payable teams, this individual will provide administrative support to the executive team and contribute...


  • Albany, Oregon, United States PCT - Pacific Cast Technologies Full time

    Project Engineering SpecialistJoin a dynamic team at PCT - Pacific Cast Technologies, a leader in the manufacturing of precision components for the aerospace sector. We are committed to fostering a culture of growth and advancement, providing a range of opportunities for our employees. As a member of our team, you will benefit from a comprehensive package...


  • Albany, United States Hunger Solutions New York, Inc. Full time

    Job DescriptionJob DescriptionGET TO KNOW HUNGER SOLUTIONS NEW YORK:Hunger Solutions New York, Inc., founded in 1985 and based in Albany, is a statewide nonprofit organization that strives to alleviate hunger in New York by promoting awareness of hunger, public policies that contribute to ending hunger, and participation in federal nutrition assistance...


  • Albany, New York, United States Berkshire Farm Center Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to provide critical support to the Vice President of Foster Care and the Foster Care Team at Berkshire Farm Center & Services for Youth.About the RoleThe successful candidate will be responsible for managing and maintaining the Vice President's and Directors'...


  • Albany, New York, United States IIT Full time

    Position Overview:The role of Administrative Support Specialists is crucial in facilitating the operations of the organization. The successful candidate will be responsible for a variety of administrative tasks that support the effective management of NY's prescription program, both in paper and electronic formats.Key Responsibilities:Assist in prescriber...


  • Albany, New York, United States Larioja Full time

    After Sales Administrative SpecialistLarioja is actively looking for a dedicated Customer Support and Administrative professional to enhance their After Sales Department. This position is crucial for overseeing the inventory of spare components, coordinating shipments, and ensuring that stock levels meet the demands of the market. The successful candidate...


  • Albany, New York, United States Marquis Home Care Full time

    Part-Time Administrative Support Specialist at Marquis Home CareAbout Us: Marquis Certified Home Care is committed to delivering exceptional home health services with a focus on individualized care and professional support.Position Summary: We are seeking a dedicated Part-Time Administrative Support Specialist to enhance our team. This position is...


  • Albany, United States Trinity Consultants - Advent Engineering Life Science Solutions Full time

    On-Site Project/Administrative Coordinator - Upstate New YorkADVENT's services include process engineering, automation engineering, project engineering, HVAC/facility system design, process development, start-up and commissioning, validation and compliance consulting for distinguished and successful biotechnology and pharmaceutical manufacturing...


  • Albany, New York, United States New York State Civil Service Full time

    Job SummaryWe are seeking a highly skilled Contract Management Specialist to join our team at the New York State Civil Service. As a key member of our procurement team, you will be responsible for managing contracts and related budgets, including negotiation with contractors and vendors, fiscal management, and contract development.Key ResponsibilitiesPrepare...


  • Albany, Oregon, United States Leidos Full time

    Job SummaryLeidos is seeking a highly skilled Project Execution Specialist to join our team at the National Energy Technology Laboratory (NETL) in Albany, OR. As a key member of our research operations team, you will play a critical role in facilitating the execution of research projects and ensuring the safe conduct of research.Key...


  • Albany, New York, United States Cogent Infotech Corporation Full time

    Job OverviewPosition: Legal Administrative SpecialistLocation: Albany, NYContract Duration: 1 YearKey Responsibilities:Prepare correspondence and essential case materials for hearings.Assist in the case preparation process by engaging in various activities.Draft and organize legal documents for review by attorneys and investigators.Maintain and organize case...


  • Albany, New York, United States A1 Works in Progress Associates, LLC Full time

    Job DescriptionA1 Works in Progress Associates, LLC is seeking an experienced Administrative Assistant to join our team. This position will work closely with our Office of General Services to provide administrative support and assistance.Key Responsibilities:Provide administrative support for Contract Management, including reviewing specifications, bidding...


  • Albany, New York, United States The LiRo Group Full time

    Assistant Project ManagerJob ID: Type: Regular Full-Time# of Openings: 5Category: Construction ManagementThe LiRo GroupOverview We are currently seeking an Assistant Project Manager to join our dynamic team. This role is essential in supporting our project management efforts and ensuring the successful execution of construction initiatives. At The LiRo...