legal secretary
7 days ago
General:
- Provide day to day administrative support to our attorneys.
- Type, edit, proofread, and finalize documents.
- Prepare expense reports.
- Coordinate meetings, assist in organizing client events/seminars, travel arrangements, appointments, and conferences.
- Interface with domestic and international clients.
- Create, maintain, and manage files.
- Provide back-up coverage for other secretaries as needed.
Billing:
- Manage all aspects of the monthly client billing process and distribution of invoices to clients, including:
- Distributing monthly prebills
- Processing billing partners' comments and revisions
- Coordinating and processing transfers and write-downs/write-offs
- Preparing draft bills for billing partner approval
- Preparing draft write-off forms for approval
- Finalizing and sending bills to clients
- Preparing, submitting, and monitoring e-bills
- Dispatching invoices that have been submitted to the client
- Preparing invoice packet for billing files
REQUIREMENTS:
- 3-5 years of related legal or executive secretarial experience in a law firm.
- Strong proficiency in Microsoft Office.
- Must possess excellent organizational and client service skills.
- Must have a proactive and positive approach.
- Must be comfortable working in a fast-paced and growing environment.
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