Tax Administrative Aid and Assistant

4 weeks ago

Sugar Land, United States Seth & Alexander Advisors LLC Full time
Job DescriptionJob Description

Tax Administrative Aid and Assistant 

Come join a fast growing Advisory and Tax firm. Our expanding firm is looking for a Tax Administrative Aid and Assistant. As a Tax Administrative Aid and Assistant, your primary responsibility is to support the tax department with administrative tasks, ensuring efficient operations and compliance with tax regulations. You will work closely with tax professionals, assisting them in various administrative aspects of tax preparation, filing, and documentation. Your role is crucial in maintaining organized records, managing communication, and facilitating smooth workflow within the tax department. This role will also assist in office administrative duties such as answering phone calls, organizing data, and communicating with client inquiries. 

Key Responsibilities: 

1. Administrative Support: 

  • Assist tax professionals in preparing and organizing tax documents, including forms, schedules, and reports. 

  • Manage incoming and outgoing correspondence related to tax matters, including emails, letters, and phone calls. 

  • Maintain electronic and physical filing systems for tax records, ensuring easy access and retrieval as needed. 

  • Coordinate meetings, appointments, and travel arrangements for tax department staff. 

  • Prepare and distribute meeting agendas, take minutes, and follow up on action items. 

  • Answer phone calls 

  • File paperwork 

  • Organize client documents 

 

2. Data Entry and Management: 

  • Accurately input data into tax spreadsheets and workflow software, ensuring completeness and accuracy. 

  • Update and maintain taxpayer information in the database, including personal details, income sources, deductions, and credits. 

  • Update other sources of data as requested by management.

3. Client Communication and Support: 

  • Serve as a point of contact for clients, responding to inquiries, scheduling appointments, and providing general assistance. 

  • Communicate with clients to obtain necessary documentation and information for tax filing purposes. 

  • Assist in preparing client correspondence, such as engagement letters, tax organizers, and follow-up communications. 

4. Compliance and Documentation: 

  • Assist in researching tax regulations, rulings, and procedures to ensure compliance with federal, state, and local tax laws. 

  • Prepare and submit tax filings, extensions, and payments to regulatory authorities within established deadlines. 

  • Prepare engagement letters as requested. 

  • Follow up on client documents pending 

5. Quality Assurance and Review: 

  • Collaborate with tax professionals to resolve discrepancies and ensure accuracy before finalizing tax filings. 

  • Assist in preparing audit responses and supporting documentation as needed. 

Qualifications:

 

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related  

  • Previous experience in a similar administrative role, preferably in a tax or accounting environment. 

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and tax preparation software. 

  • Strong organizational skills with keen attention to detail and accuracy. 

  • Excellent communication skills, both written and verbal, with the ability to interact professionally with clients and colleagues. 

  • Ability to prioritize tasks, manage time effectively, and work well under pressure to meet deadlines. 

  • Understanding of basic tax concepts and familiarity with tax laws and regulations (preferred). 

  • Commitment to maintaining confidentiality and handling sensitive information with discretion. 

Working Conditions: 

 

  • Work from Sugar Land, Tx office. 

  • May require occasional overtime during peak tax seasons. 

Company DescriptionWe are a fast-growing firm that provides a hands-on approach to our clients. Our team works well together and enjoys the work we do. If you are looking for a progressive firm, we are the firm for you. Good location in Sugar Land areaCompany DescriptionWe are a fast-growing firm that provides a hands-on approach to our clients. Our team works well together and enjoys the work we do. If you are looking for a progressive firm, we are the firm for you. Good location in Sugar Land area

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