Human Resources Coordinator

1 week ago

Irvine, United States Innovative Career Resources & Staffing Full time
Job DescriptionJob Description

A privately-owned tool manufacturer located in Irvine is looking to hire a Human Resources Coordinator on a full time, onsite basis. The Human Resources Coordinator will report to the HR Manager and will assist, build, enforce, and maintain the HR functions and operations of the HR Department.  The HR Coordinator will assist with overseeing all HR system processes that the company and department uses daily, carry out and maintain employee relations, and provide input in implementing new company policies and oversee specific assigned duties to effectively achieve business and HR objectives.

 

The Human Resources Coordinator will be responsible for, but not limited to:

  • Assisting with and overseeing Payroll, Employee Benefits, and HR Projects.
  • Timecard maintenance and maintaining employee information and records.
  • Carrying out payroll processes and responsibilities such as: Preparation for HR manager review and submission, Off-cycle payrolls/final paychecks, SOP for Pay increases and other Employee-related changes, and Submit Worker’s Compensation data after each payroll.
  • Creating G/L Mapping Report for SAP.
  • Inputting journal entries into SAP HANA for bank-related transactions.
  • Assisting with and/or carrying out Terminations and Exit Interviews under the guidance of HR Manager.
  • Assisting the recruiting process for open positions including creating and posting job openings online, through ADP Recruiting, utilizing agencies, and other resources.  
  • Setting up phone and in-person interviews, performing reference checks, communicating with managers about their needs and the status of their open positions, communicating with applicants regarding the status of their application, tracking and reporting open position status.
  • Employee profile maintenance regarding Federal/State Court Orders and Voluntary deductions.
  • Assisting with and/or carrying out New Hire Orientation under HR Manager guidance.
  • COBRA management through WageWorks Health Equity.
  • Seeing to Benefits Administration such as Open Enrollment and 401k for new hires.
  • Reporting for EEO-1, 5500 Audit Assistance, KPI and other reporting.
  • Overseeing and assisting with employee personal leaves.
  • Worker’s Compensation administration.
  • Temp Employment management and administration.
  • Filing and updating employee profiles.
  • Covering the Front Desk for Office Coordinator when necessary.
  • HR Help Zendesk ticket management and provide solutions.
  • Responding to EDD and other employer requested mail.
  • Contributing to the planning and set-up of company events.
  • Managing COVID cases.
  • Coordinating and maintaining trainings for Sexual Harassment, Safety Training Log, etc.
  • Maintaining and protecting strict confidential documents and intellectual property.
  • Other duties as assigned.

 

Requirements:

  • The ideal candidate will hold a minimum bachelor's degree and /or a combination of educational and minimum 1 year work experience in a human resources position.
  • This position requires the ability to multi-task, prioritize, and have a fantastic communicative ability to work across the scope of different departments, management, and employees. Must have a very outgoing and positive attitude to transcend to all employees and create a comfortable, welcoming, culture.
  • Must be very flexible with the ability to not only complete projects but can ‘shift gears’ on a whim to a different objective depending on situations and circumstances. Must always be prepared.
  • This position requires high organization skills, with excellent attention to detail.
  • The position can require minor physical activity to expedite and/or walk around the facility to facilitate staff communication and verify and/or enforce any HR procedures and processes in a timely, professional manner.
  • Must have the ability to provide and demonstrate leadership values and qualities to guide and assist with overseeing employee relations, and to lead by example.
  • Ability to identify compromised spots in a process to improve efficiency.
  • Great planning and project management skills.
  • Skillset and ability to spend the appropriate hours to complete all tasks as assigned in a timely prioritized manner.
  • Proficient in the following software: ADP Workforce Now, Microsoft office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.
Company DescriptionFounded in 2002 with the belief that people drive success, we prioritize character and integrity as critical to any organization or career. At Innovative, we never compromise on these values. This commitment ensures our associates are placed in opportunities that can develop into long-term, successful careers, while our clients benefit from top-tier talent for proven, successful results.Company DescriptionFounded in 2002 with the belief that people drive success, we prioritize character and integrity as critical to any organization or career. At Innovative, we never compromise on these values. This commitment ensures our associates are placed in opportunities that can develop into long-term, successful careers, while our clients benefit from top-tier talent for proven, successful results.

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