Part-Time Executive Assistant

4 weeks ago

Houston, United States HOUSTON PLANS AND PERMITS LLC Full time
Job DescriptionJob Description

Currently seeking a Part-Time (possible full time) Executive Assistant / Bookkeeper for the Presidents of the company. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters. Remote work allowed.

Job Responsibilities:

Plans, coordinates, and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the President's time and office.

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Presidents, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

Manages a variety of special projects for the Presidents, some of which may have organizational impact.

Assist in property management of rental portfolio and over 20 residential tenants.

Assist with Quickbooks for several companies.

Help manage rental leases for rental properties. 

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks.

Prioritise conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Follows up on contacts made by the President and supports the cultivation of ongoing relationships

Excellent written and verbal communication skills

Completes a broad variety of administrative tasks for the President including managing calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Highly resourceful team player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands

Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Forward looking thinker, who actively seeks opportunities and proposes solutions Education and Experience Requirements.

This is a position of trust and sensitive data will be handled. Discretion is a must.
Dependability is a must. You must have your own transportation (Not sharing an automobile)
Must be bilingual (Spanish)
Must be organized and works well in a fast paced environment
Must pass a thorough background check.
Must be dependable, motivated, trainable, and a fast learner.

Requirements:
Strong work tenure: 3 to 5 years of experience supporting C- Level Executives
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Quickbooks.

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