Administrative Assistant

2 weeks ago

Saint Louis, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

Our client, a local non-profit organization, is looking for an Administrative Assistant to join their team in the West County area The ideal candidate will be highly skilled in Customer Service, Office skills and maintain professionalism at all times.

Job Title: Administrative Assistant

Location: West St. Louis County- On-site Only

Status: Temp to Hire

Schedule: Mon - Fri, Days

Compensation: $22-24/hr based on experience

Overview of the Role:

The Administrative Assistant role revolves around providing administrative assistance to the Chief of Staff, supporting the Chairman/CEO and President/COO, and overseeing administrative operations at our St. Louis headquarters. This position offers a valuable opportunity to hone administrative skills within a dynamic nonprofit environment.

Key Responsibilities:

· Collaborate with the Chief of Staff to organize schedules, including arranging individual appointments, group meetings, and events, both internal and external.

· Manage logistics for Board Meetings and other gatherings, including printing and occasionally preparing materials and presentations.

· Aid in internal and external communications as required by the Chief of Staff.

· Assist executives with travel arrangements.

· Support the planning and execution of team-building activities and special events.

· Oversee office supplies inventory and ensure consistency across various locations.

· Maintain the physical office space in collaboration with property management, IT, and HR.

· Provide support to team members with various administrative tasks, such as mailings, gift orders, and procurement.

· Manage incoming calls and messages, as well as welcoming guests and handle deliveries at HQ.

· Maintain organized files on SharePoint.

Qualifications:

· Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), with familiarity with Access or similar analytical tools being advantageous.

· Strong attention to detail and proofreading skills.

· Excellent interpersonal skills, with the ability to interact effectively with individuals at all organizational levels as well as external stakeholders.

· Ability to maintain confidentiality.

· Effective communication skills, both verbal and written.

· Strong organizational skills with the capacity to manage multiple tasks and interruptions.

· Familiarity with standard office equipment.

· Mission-oriented mindset.

Required Qualifications and Experience:

· High school diploma or equivalent required, Bachelor's Degree preferred.

· Proficiency in Microsoft Office Suite, SharePoint, and Zoom.

· Minimum of 2 years of administrative support experience, demonstrating strong organizational skills, attention to detail, and communication abilities.

· Flexibility and adaptability to evolving organizational needs.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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