Receptionist / Accounting Clerk

3 weeks ago

Ocala, United States Express Pros - Ocala Full time $17 - $18
Job DescriptionJob Description

Job Title: Receptionist/Accounting Clerk
Location: Ocala, FL
Pay: $17-$18/hr

Work Schedule: Mondays: 7:00am-5:00pm; Tuesday-Friday: 8:00am-5:00pm

Apply Now: Email your resume to Devin.Sias@Expresspros.com.

Position Overview: As a Receptionist/Accounting Clerk, you will play a crucial role in creating a welcoming environment for our visitors and providing vital support to our accounting team. The ideal candidate will combine professionalism with a "can do" attitude, adeptly interacting with employees, vendors, and customers from various backgrounds and cultures. This role requires a blend of excellent communication, organizational skills, and a proactive approach.

Key Responsibilities:

Receptionist Duties:

  • Greet and direct visitors, creating a welcoming atmosphere.
  • Assist visitors and address their needs.
  • Answer and route incoming calls, take messages, and communicate effectively.
  • Maintain the front office area and lobby''s cleanliness and organization.
  • Order and manage office supplies for the front office and plant floor managers.
  • Maintain office and kitchen supply storage areas, ensuring accessibility and organization.
  • Manage front office kitchen, including stocking supplies and maintaining cleanliness.
  • Prepare mailings and assist with various tasks as needed.
  • Alert departments/managers about employee absences.
  • Ensure the front office complies with company safety rules.
  • Provide administrative support to other departments as needed.
  • Offer front desk support to HR during new hire orientations.
  • Handle outgoing and incoming mail.
  • Perform basic data entry and operate office machines.

Accounting Support Duties:

  • Enter Accounts Payable invoices into Scanman software.
  • Monitor and forward incoming invoices, ensuring accurate distribution.
  • Research and request missing invoices from vendor statements.
  • Contact vendors with updated payment information.
  • Assist with accounting functions and vendor inquiries as needed.

Requirements/Qualifications:

  • 1+ year of experience as a Receptionist
  • 1+ year of experience as an Accounting Clerk or related accounting experience.
  • Proficiency in Microsoft Office programs.
  • Strong typing skills.
  • Excellent customer support skills with a friendly, prompt, and professional demeanor.
  • Experience with multi-line phone systems and solid phone handling etiquette.
  • Strong administrative experience with effective communication skills.
  • Ability to multitask, prioritize assignments, and adapt to change.
  • Well-organized, detail-oriented, and able to work both independently and as part of a team.
  • Ability to maintain composure in a high-pressure, fast-paced environment.
  • Strong interpersonal skills to relate to diverse backgrounds and personalities.

 

 

Apply Now: Email your resume to Devin.Sias@Expresspros.com.

 

 

Express Employment is an Equal Opportunity Employer.

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