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Administrative Assistant

2 months ago

Benicia, United States Ironworker Employees' Benefit Corporation Full time
Job DescriptionJob Description

Job Summary

This is a full time position which will focus primarily on the functions of an Administrative Assistant and will report directly to the Coordinator on site. The position is based in Benicia and will be in-person (remote or hybrid work will not be an option). This position is a Union position, subsequently paying Union dues will be required and taken out of each paycheck along with an Initiation Fee upon joining.

Duties and responsibilities

  • Carrying out Administrative functions that the facility requires Including, but not limited to: Answering phones and in person customer service for members and visitors, Data entry of apprentice workhours, prepares and tracks certificates(and renewals), and any clerical functions that may be required.
  • Schedules and prepares classes for apprentices on a weekly basis, closes all classes and certifies any safety classes.
  • Prepares Monthly Agenda for JATC, tracks ETP training, accept applications for new candidates and assists them through the process, and reports First Aid/CPR classes to American Red Cross.
  • Ensures all apprentices and instructors have all necessary certifications and are current. As well as obtaining sponsorships and registering new apprentices with State and Federal groups.
  • Orders all office and school supplies. Maintains all maintenance needed for the facility (i.e. office equipment, plumbing, alarm system, etc.)
  • Assist the Coordinator on site with any tasks they need support with.

Qualifications

The ideal candidate requires a person with the following qualifications:

  • Strong verbal and written communication skills
  • Excellent Customer Service skills
  • Strong mathematical aptitude
  • Minimum of 3 years’ administrative experience
  • Proficient in Microsoft Office applications
  • Bilingual a plus

Compensation

We offer an excellent compensation and benefit package, including medical, dental, vision, and a company-funded defined contribution retirement plan.

Company DescriptionWe are a not for profit corporation providing Trust Fund Administrative Services and manage health benefits and pension plans for Ironworkers in California, Nevada and Arizona.Company DescriptionWe are a not for profit corporation providing Trust Fund Administrative Services and manage health benefits and pension plans for Ironworkers in California, Nevada and Arizona.