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Administrative Assistant

1 month ago

Roseville, United States Universal Maintenance Full time
Job DescriptionJob Description

 

Administrative Position - Bilingual English & Spanish

 

MONDAY - FRIDAY 8:00am - 5:00pm

 

Office Administration Tasks

Billing - Clerical:

· Enter work orders for billing

· Work with the Finance team to push work orders that were created

· Track and follow up on outstanding invoices to ensure timely collection

· Communicate with customers regarding payments and resolve any billing issues

· Address customers’ concerns regarding any of the invoices

· Send any account update information to the Finance department

 

HR - Clerical:

· Assist HR in scheduling interviews with potential candidates

· Scan and send hiring paperwork completed by a new employee to HR

· Set up meeting area for new hire orientations; orientations are performed by HR

· Work with Operations Manager/HR to create route schedule for new hires

· Coordinate with HR when ordering phones for new employees

· Scan and mail all HR records to the HR department

 

Operations - Clerical:

· Assist Supervisors with sending injury reports to the HR department

·Schedule appointments for UM vehicle service and coordinate receiving the vehicle keys from the employee

 

Receptionist - Administrative:

· Answer all incoming calls

· Keep track of inventory and order supplies as needed

· Assist if needed in scanning the expense receipts and send them to Finance

Other management requested tasks – must be approved by your manager

 

Qualifications:

1. Must speak, read, and write in English

2. Must speak, read, and write in Spanish

3. Exceptional communication skills

4. Ability to communicate effectively with all employees

5. High School Diploma, GED, or equivalent

6. Be accountable and detail oriented

7. Be able to work under pressure and under strict deadlines

8. Great customer service

9. Highly motivated

10. Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel

11. Ability to analyze and revise operating practices to improve efficiency

12. Detail oriented and comfortable working in a fast-paced office environment

13. Superior organization skills and dedication to completing projects in a timely manner

 

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Company DescriptionOur business began in Silicon Valley in the early 1980s with just a steam cleaner and a vision. Impressed by our meticulous attention to details and quick response time, customers began requesting additional services. Since then our family owned business has experienced steady growth, officially keeping the Northern California area clean since 1986 and expanding to Southern California in 2008. We continue to grow by exceeding our customers expectations and by striving to keep the cost of our services low without compromising efficiency or quality.

Our Mission is to treat each property we maintain as if we were the owners by performing our services to the highest standards. Each property manager receives full attention and is provided with a personal, qualified account manager as a direct contact to handle all property services and immediate communication in the case of trouble shooting potential problems. We stand behind our services and strive to be the most dependable resource for our customers.

We ensure the reliability of our employees by implementing security background checks, social security checks, driver's license checks and drug testing measures which are beyond industry standards. We provide our employees with a safe and healthy work environment as well as the benefits of continued education and safety training.

Our goal is for the properties we service shopping centers, offices, and industrial parks to be clean and safe for the public to enjoy. We strive to relieve the property manager from the responsibilities and burden of day to day maintenance issues by exceeding their expectations with our personal, high standards.Company DescriptionOur business began in Silicon Valley in the early 1980s with just a steam cleaner and a vision. Impressed by our meticulous attention to details and quick response time, customers began requesting additional services. Since then our family owned business has experienced steady growth, officially keeping the Northern California area clean since 1986 and expanding to Southern California in 2008. We continue to grow by exceeding our customers expectations and by striving to keep the cost of our services low without compromising efficiency or quality.\r
\r
Our Mission is to treat each property we maintain as if we were the owners by performing our services to the highest standards. Each property manager receives full attention and is provided with a personal, qualified account manager as a direct contact to handle all property services and immediate communication in the case of trouble shooting potential problems. We stand behind our services and strive to be the most dependable resource for our customers.\r
\r
We ensure the reliability of our employees by implementing security background checks, social security checks, driver's license checks and drug testing measures which are beyond industry standards. We provide our employees with a safe and healthy work environment as well as the benefits of continued education and safety training.\r
\r
Our goal is for the properties we service shopping centers, offices, and industrial parks to be clean and safe for the public to enjoy. We strive to relieve the property manager from the responsibilities and burden of day to day maintenance issues by exceeding their expectations with our personal, high standards.