Administrative Assistant

4 days ago

Roseville, United States Impact Wealth Management Full time

Impact Wealth Management is a full-service wealth advisory practice comprised of a group of deeply committed professionals who deliver exceptional guidance and a personalized client experience to a select group of individuals, families, and owners of closely held businesses both locally and around the country. We help clients define and pursue what matters most.

Duties and Responsibilities:

  • Prepare and process to completion all forms and documents for new client account opening. This includes gathering the correct forms needed, filling in the forms, sending to the client for review and signature, submitting to supervisor for approval, processing with appropriate custodians/departments, and adhering to various regulatory requirements/document retention policies.
  • Process, track, monitor, and ensure completion of all asset/money movement requests (account transfers, distributions, etc)
  • Adhere to strict compliance procedures and regulations while performing processes
  • Contribute to a best-in-class experience by communicating with clients often via phone, email, and in person
  • Follow up with clients/custodians/partners/vendors on all tasks and forms that have been mailed or emailed
  • Greeting/engaging with clients in conjunction with meetings and via telephone/E-mail
  • Perform clerical tasks which entail scheduling appointments, answering phones, providing information to clients, and composing and typing routine correspondence
  • Accurately manage and maintain client files in electronic file system
  • CRM Data Input/Note Taking
  • Portfolio Accounting and reporting tasks

Key Competencies

To perform this role successfully, an individual will demonstrate the following competencies:

  • Trustworthiness: understand highly delicate nature of working with other people’s finances. Maintains client confidentiality
  • Task and Detail Oriented: ability to stay focused on completing tasks and ensuring accurate completion. Pays close attention to detail and organization
  • Quality: demonstrates accuracy and thoroughness, looks for ways to improve and promote quality and efficiency
  • Problem Solving Abilities: identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, asks for help when needed
  • Interpersonal Skills: effective communicator with clients and advisory team, listens and gets clarification, responds well to questions,
  • Written Communication: writes clearly and informatively, edits work for spelling and grammar, varies writing style to meet need, able to read and interpret complex written information. Ability to write/type letters to clients, business correspondence, and case notes in a clear, concise, and professional manner
  • Self-Management: effectively and efficiently manages time, ability to multi-task, sincere and positive attitude, willingness to constantly learn and grow
  • Professionalism: accepts responsibility for own action and follows through on commitments
  • Compliance: adheres to rules and regulations as stated and required
  • Reliable: is consistently at work and on time, follows instruction, responds to guidance
  • Professional Appearance: Must adhere to a professional business-like appearance

Basic Qualifications

  • Associates/Bachelors degree and/or 1 or more years of financial industry experience
  • Proficient in Microsoft Office Suite (including MS Outlook, Excel, and Word)
  • Strong verbal, written, and interpersonal communication skills
  • Ability to work independently
  • Detail oriented with strong organizational and time-management skills
  • Ability to manage multiple priorities in a deadline driven environment
  • Ability to manage multiple tasks/projects and deadlines simultaneously
  • Advanced administrative, secretarial and clerical skills
  • Ability to identify and resolve exceptions and to interpret data
  • Excellent verbal and written communication and grammatical skills

Important Information

This is a part-time position only. Please DO NOT apply if you are seeking full-time or expecting it to turn into full-time. We are looking for someone who is seeking a permanent part-time position. This is an in office position, not a remote position.

Job Type: Part-time

Expected hours: 20 per week

Pay range is $20 – $28 per hour depending on experience


Benefits:

  • 401(k) matching
  • Paid time off

Experience:

Similar experience 2 years +

Work Location: In person, Roseville CA

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

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