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Office Administrator

3 months ago

Livonia, United States Flex Workforce Solutions Full time
Job DescriptionJob Description

Office Administrator - Guest Experience Coordinator

Schedule:  M-F  8am-2pm (30 min lunch)

Dates:  August 29-October 28th (could be shorter or longer)

Oversee the gue st experience and ensure a personal and friendly atmosphere for anyone entering the office and during their visit.

  • Exhibit polite and professional communication via phone, email, and mail.
  • Answer telephone calls, provide information, or route them to the appropriate person. Forward callers to voicemail or take messages when an employee is unavailable.
  • Maintain office efficiency by managing the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.
  • Provide direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing systems, sorting mail, ordering supplies, updating the contact database and employee list, and coordinating food deliveries as needed.
  • Ensure uninterrupted operations of office equipment by completing preventative maintenance, calling for service, submitting IT tickets, and evaluating new equipment and techniques.
  • Assist employees with ordering company shirts and business cards.
  • Create and maintain nameplates for all cubicles and mailboxes.
  • Update and create project planning boards.
  • Encourage employee involvement by updating and maintaining office boards, televisions, and employee newsletters monthly.
  • Perform other duties as assigned.

guest experience, personal, friendly, polite and professional communication, answer telephone calls, forward callers to voicemail, maintain office efficiency, filing systems, supplies, equipment, direct administrative support, scheduling appointments, meetings, booking travel, contact database, preventative maintenance, office equipment, IT tickets, ordering supplies, business cards, nameplates, project planning boards, employee involvement, office boards, newsletters

Company DescriptionFlex is a leading engineering firm dedicated to delivering cutting-edge solutions.Company DescriptionFlex is a leading engineering firm dedicated to delivering cutting-edge solutions.