Office Administrator

4 weeks ago


Dallas, United States Next Equipment Full time
Job DescriptionJob Description

Our company is currently seeking ​an Office Administrator / Bookkeeper to join our team You will be responsible for greeting guests when they arrive, answering phone calls, responding to emails, organizing files, and preparing/examining financial records for our company.

Responsibilities:

  • Welcome visitors and provide assistance when necessary
  • Organize conference room scheduling, equipment, and cleaning
  • Answer phone calls and respond to email
  • Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed
  • Organize catering, coffee, or other refreshments as needed
  • Assist with travel arrangements for office staff and managers
  • Coordinate building and maintenance issues for general repair and updates
  • Obtain primary financial data for accounting records
  • Compute and record numerical data
  • Check the accuracy of business transactions
  • Perform data entry and administrative duties
  • Assist other departments with administrative or clerical support

Qualifications:

  • High school diploma or equivalent
  • 2+ years of prior experience in an administrative role
  • Previous experience in accounting, finance, or other related fields
  • Familiarity with using QuickBooks Online
  • Proficient with Microsoft Office and calendaring programs
  • Highly-organized multitasker who works well in a fast-paced environment
  • Willingness to learn and to grow with the company
  • Excellent communication and organizational skills
  • Ability to prioritize and multitask
  • Deadline and detail-oriented

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