Administrative Assistant for Psychologists office

6 days ago


Avon, United States Laura Toce, Psy.D., LLC Full time
Job DescriptionJob Description

Our practice is comprised of two, independently practicing Clinical Psychologists. We are seeking an onsite, Administrative Assistant who will share a strong work ethic and a dedication to provide the best support to the patients we serve.


The Administrative Assistant reports to both Psychologists and is the support person for our office. The Administrative Assistant is also the first point of contact as our patients initially seek services and enter our system. In addition to helping patients navigate our system, the Administrative Assistant will also provide administrative support and management of the office. The Administrative assistant strikes a balance between clerical/administrative excellence and the ability to interact with warmth, professionalism, and ethics in our Clinical Psychology practice.

Essential Functions:
-Respond to voicemail messages, answer the phone, and help patients schedule their appointments.


-Intermediate computer skills. Experience with mental health or medical software is preferred.

-Experience with website maintenance and social media marketing.


-Ability to multitask with ease and professionalism
-Excellent organizational skills
-Excellent attention to detail
-Excellent oral and written communication skills


-Proven skills at handling sensitive and confidential information and issues with a high level of discretion, integrity, and diplomacy. Strict adherence to confidentiality and privacy laws is mandatory.



-Light office cleaning
-Scan, fax, and shred documents
-Perform other duties as assigned

The ideal candidate is an individual with counseling and/or medical office experience (not mandatory), excellent communication, and organizational skills.


Necessary candidate characteristics:

-Minimum high school education or equivalent required; 1-2 years of college or college degree preferred.
-Experience working in a mental health/medical office strongly preferred
-Hours – 12-16 hours per week; Monday - Thursday, part-time
-Pay: From $18.00-$20.00 per hour
-Education:
• High school or equivalent (Required)
-Experience:
• Office: 1-2 years preferred


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