Administrative Manager
3 weeks ago
We are seeking an organized and detail-oriented individual to join our team as a Business Office/Administrative manager. The Administrative manager will be responsible for Individual fund management, Individual Benefit Planning and Management, Manager’s expense cards management, human resources management oversight, rents from individuals, Rep Payee Services, Billing, and managing all administrative personnel. The Administrative Manager will maintain current and accurate records of all individual account Receivable (A/R), Accounts Payable (A/P, bank deposits, census, and individual personal accounts. Experience in collections is a must.
Organize, develop, and maintain business office systems in accordance with Center standards. Supervise and train staff performing front desk, human resources and all administrative personnel. Perform other duties as assigned. This position requires a proactive and results-driven professional with strong leadership skills to ensure the smooth operation of the Agency.
- Conducts Research and Analysis of Organizational Trends Including Review Of Reports And Metrics From The Organization’s Human Resource Information System (HRIS) Or Talent Management System.
- Supervising HR personnel, designing onboarding procedures, implementing HR strategies that support business objectives, forecasting staffing needs, mitigating risk, maintaining employee records, managing budgets, designing accountability mechanisms, and overseeing overall employment needs.
- Performs and oversees the completion of all Administrative-related tasks.
- Assists with Medicaid applications, and works with individuals, families, and applicable outside agencies to finalize Agency service coverage through Medicaid
- Establishes and maintains a system of financial record keeping, including issuing receipts, preparing and making bank deposits, and recording payments using proper segregation of duties.
- ensures prompt payment of claims.
- Manages census activities including daily weekly, and monthly balancing with residential and community services departments.
- Perform all billing-related functions for the Agency
- Responsible for petty cash and collections.
- Must have an understanding of Accounts Receivable.
- Must have an understanding of Accounts Payable.
- Monitors and reports on key metrics such as cash collections, days, outstanding, unbilled, denials, etc
- Maintain current and accurate records of all individual account Receivable (A/R), Accounts Payable (A/P, bank deposits, census, and individual personal accounts
- Assists in the general orientation of new employees including the initiation of personnel and health records.
- Make weekly collection calls to families for individual liabilities and any other outstanding accounts.
- Update Executive Director on all Medicaid changes including admissions, discharges, payer changes, and income changes.
- Establishes and implements a system for the collection of delinquent accounts.
- Supervise administrative staff and provide leadership to ensure efficient office operations.
- Maintain and update individual records, ensuring compliance with regulatory requirements.
- Coordinate communication between different departments within the organization.
- Serve as a key liaison between the executive team, staff, residents, and external stakeholders.
- Coordinate and facilitate regular meetings, conferences, and training sessions as necessary.
- Assists with establishing systems and procedures for consistent operations in collaboration with other intra-department and interdepartmental personnel.
All duties as assigned by the Executive Director.
-
Administrative Manager
4 weeks ago
Fredericksburg, United States Access Star Full timeJob DescriptionJob DescriptionSalary: We are seeking an organized and detail-oriented individual to join our team as a Business Office/Administrative manager. The Administrative manager will be responsible for Individual fund management, Individual Benefit Planning and Management, Manager’s expense cards management, human resources management oversight,...
-
Property Management
3 weeks ago
Fredericksburg, United States Quantum Real Estate Mgmt LLC Full timeJob DescriptionJob DescriptionGeneral ResponsibilitiesProvide administrative and clerical support; Ensure that residents receive courteous reception and services; Handle all incoming calls in a professional manner; Meet and greet all visitors and the general public; Assist Management Staff with special projects, administrative tasks and other non-property...
-
Experienced Medical Operations Administrator
7 days ago
Fredericksburg, United States Childrens Clinic of Fredericksburg Full timeJob DescriptionJob DescriptionOverview:The Medical Operations Administrator at The Children’s Clinic of Fredericksburg plays a pivotal role in managing daily operations and providing comprehensive support to medical and administrative leadership. This role ensures efficient workflows, oversees supply chain logistics, and supports staff development to...
-
Experienced Medical Operations Administrator
6 days ago
Fredericksburg, United States Childrens Clinic of Fredericksburg Full timeJob DescriptionJob DescriptionBenefits:401(k) matchingCompetitive salaryDental insuranceFlexible scheduleHealth insurancePaid time offTuition assistanceVision insuranceOverview:The Medical Operations Administrator at The Childrens Clinic of Fredericksburg plays a pivotal role in managing daily operations and providing comprehensive support to medical and...
-
Director, Finance and Administration
24 hours ago
Fredericksburg, United States Rappahannock Area Community Service Board Full timeOverview Directs the financial, accounting, procurement and property management operations of the agency. Work is performed under general supervision and is guided by agency policies and procedures, professional practices, public accounting and procurement regulations, state and federal tax laws and regulations, and state and federal payor guidelines and...
-
Systems Project Administrator
15 hours ago
Fredericksburg, United States Pathways Health and Community Support, LLC. Full timeDescriptionAbout your RoleThe Systems Project Administrator will play a valuable role supporting the systems team as part of the greater Talent Acquisition function at Pathways. The focus will be inbox management, documentation verification for accuracy, uploading documents into the ATS, template updating and other projects as needed. This is a temporary,...
-
Director, Finance and Administration
3 weeks ago
Fredericksburg, United States Rappahannock Area Community Services Board Full timeJob DescriptionJob DescriptionOverviewDirects the financial, accounting, procurement and property management operations of the agency. Work is performed under general supervision and is guided by agency policies and procedures, professional practices, public accounting and procurement regulations, state and federal tax laws and regulations, and state and...
-
Receptionist / Administrative Assistant
2 weeks ago
Fredericksburg, United States Trio Healthcare Full time4pm-8pm Saturday-Sunday Every other weekend Position Summary The primary responsibility of this position is to answer all incoming calls and provide assistance to visitors entering the facility. The incumbent may perform additional clerical duties. The incumbent is the primary example of customer service and should always be courteous and helpful to...
-
Administrative Assistant
15 hours ago
Fredericksburg, United States Access Star Full timeAssist the Executive Director, Director for Operations, Human Resources Director, and Managers (and others, as needed) with various administrative tasks in order to maintain the program. - Answer telephone calls and direct them to the proper program/person and take clear messages. - Greet and provide assistance to visitors. - Coordinate Employee and Client...
-
Receptionist / Administrative Assistant
2 weeks ago
Fredericksburg, United States Fredericksburg Health and Rehab Full time4pm-8pm Saturday-SundayEvery other weekend Position SummaryThe primary responsibility of this position is to answer all incoming calls and provide assistance to visitors entering the facility. The incumbent may perform additional clerical duties. The incumbent is the primary example of customer service and should always be courteous and helpful to customers...
-
Administrative Assistant
3 weeks ago
Fredericksburg, United States Access Star Full timeJob DescriptionJob DescriptionSalary: Assist the Executive Director, Director for Operations, Human Resources Director, and Managers(and others, as needed) with various administrative tasks in order to maintain the program. Answer telephone calls and direct them to the proper program/person and take clear messages. Greet and provide assistance to...
-
Fredericksburg, United States Fredericksburg Health and Rehab Full time4pm-8pm Saturday-SundayPosition SummaryThe primary responsibility of this position is to answer all incoming calls and provide assistance to visitors entering the facility. The incumbent may perform additional clerical duties. The incumbent is the primary example of customer service and should always be courteous and helpful to customers on the phone and in...
-
Fredericksburg, United States Fredericksburg Health and Rehab Full time4pm-8pm Saturday-Sunday Part TimeFredericksburg Health and Rehab Center3900 Plank Road Fredericksburg, VAPosition SummaryThe primary responsibility of this position is to answer all incoming calls and provide assistance to visitors entering the facility. The incumbent may perform additional clerical duties. The incumbent is the primary example of customer...
-
Project Manager
5 days ago
Fredericksburg, United States Job Expo Connect Full timeOur client is currently seeking a Project Manager who plans, directs, coordinates or budgets activities related to company services. The Project Manager participates in the conceptual development of a project and oversees its organization, scheduling, and implementation. This associate accomplishes project objectives by planning and evaluating project...
-
Branch Manager
6 days ago
Fredericksburg, United States Hillis-Carnes Full time** Business Development**:Primary focus is to strategically capture and maintain profitable revenue streams for your branch. Establish and maintain effective relationships with local client base with particular emphasis on Architects, Civil Engineers, Commercial & Residential Developers, General Contractors, Health Care and Educational Institutions;...
-
Branch Manager
5 days ago
Fredericksburg, United States Penn Foster Inc Full timeWe are seeking the ideal candidate for a Branch Manager for our Fredericksburg, VA office. AT HCEA, our Branch Managers are considered the keys to our long term success. This exciting and dynamic position requires excellence in five key competencies: Business Development: Primary focus is to strategically capture and maintain profitable revenue streams for...
-
Branch Manager
3 weeks ago
Fredericksburg, United States Hillis-Carnes Full timeJob DescriptionJob DescriptionWe are seeking the ideal candidate for a Branch Manager for our Fredericksburg, VA office. AT HCEA, our Branch Managers are considered the keys to our long term success. This exciting and dynamic position requires excellence in five key competencies:Business Development: Primary focus is to strategically capture and maintain...
-
Office Manager II
7 days ago
Fredericksburg, United States Rappahannock Area Community Service Board Full timeOVERVIEW Manages and performs the administrative office functions of a large agency clinic including the supervision of subordinate clerical staff. Work is performed under regular supervision and is guided by well-established and specific agency policies and procedures, public and private payor guidelines and requirements. DUTIES AND RESPONSIBILITIES...
-
Transportation Manager
1 week ago
Fredericksburg, United States NFI Industries Full timeThe Transportation Manager effectively manages the dedicated fleet operations and leads their location to maximum profitability, while exceeding customer expectations and developing additional business opportunities for NFI. The Project Manager is the person ultimately responsible for that operation. Essential Duties & Responsibilities: Manages day-to-day...
-
Office Manager II
3 weeks ago
Fredericksburg, United States Rappahannock Area Community Services Board Full timeJob DescriptionJob DescriptionOVERVIEWManages and performs the administrative office functions of a large agency clinic including the supervision of subordinate clerical staff. Work is performed under regular supervision and is guided by well-established and specific agency policies and procedures, public and private payor guidelines and requirements.DUTIES...