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Administrative and Operations Assistant

2 months ago

Melbourne, United States Patrimonio Real Estate LLC Full time
Job DescriptionJob Description

We are seeking an Administrative And Operations Assistant to join our team You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

  • Draft correspondences and other formal documents
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls
  • Develop and implement organized filing systems
  • Perform all other office tasks

Qualifications:

  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills

 

 

We are looking for a positively minded highly organized professional. Qualified candidates will have 3 years of experience in an administrative support role, some of which must be supporting a property manager / team. Attention to detail and follow up are extremely important to the success of this position.

Duties to this position include:

1.      Interpersonal Communication:  Proactive communication with tenants, owners, residents, HOA, government, contractors and investors. To this purpose applicant must have effective verbal and written communication skills. Excellent phone and email skills are key: being able to produce and take messages via voice calls, text messages or email and process accordingly. Being able to write formal business letters and other correspondence, as well as creating documents from templates and execute its revisions. Ability to operate standard postal service.

2.      Computer literacy: Strong computer skills. Should include Office Package: Excel and Word a must. Property Management software experience is a plus. Preferably Rentec Direct. Strong knowledge of internet usage. Permeable to learn daily. Quickbooks knowledge is a plus.

3.      Scheduling of Maintenance Work Orders: being able to provide timely, and accurate responses made to service calls, follows up to schedule an appointment when necessary, and must be able to enter detailed notes of the work performed for each call.

4.      Accepting and Collecting Rent Payments: Be able to accept rental payments from tenants. Being able to assist the Manager on collection calls, and follow ups is part of this task as well.

5.      Filing: have exceptional filing skills, and able to maintain filing cabinets. Being able to demonstrate critical attention to detail is a must.

6.      Office supply maintenance/ordering

7.      Spanish spoken: must be able to speak fluently.

These cover the main portions of the Admin Asst. position but there are other smaller tasks that may accompany this role.

All applicants will maintain a professional appearance, be extremely punctual, and will have a clean background. This a drug free and smoke free workplace.

If you feel you are a good fit for this position and would like to set up an interview, please forward or attach your resume. We will be hiring for January 30th.

**Monday thru Friday 8:30 to 5:00** We are open to become flexible for a part time or full-time schedule depending on the right candidate's needs.