Bookkeeper - Real Estate Exp. Req'd

1 month ago


Summit, United States Trandon Associates, Inc Full time
Job DescriptionJob Description

Full-charge bookkeeper for 1 assigned portfolio responsible for oversight and training of 1 POD within the accounting department. Direct oversight and training of Bookkeepers within POD.

Responsibilities include, but are not limited to, the following:

  • Detailed review and approval of all monthly financials (sign off included before submitted to Controller).
  • Ensure completeness and timeliness of delivery to Controller.
  • Review and approval of all bank recs on a monthly (operating) or quarterly (MM) basis.
  • Detailed review of tax reporting before delivery to external tax preparers. Assist in providing support and responses to tax preparers on a timely basis.
  • Ensure capital draws are submitted timely and reviewed prior to submission to signers and bank. Review team’s input on capital draw log monthly as reports are reviewed.
  • Ensure RE Tax workbook is maintained by bookkeepers and reviewed by Bookkeeping Manager
  • Responsible for Accounting Executive review of assigned properties in Payscan. Ensure team is monitoring their AP queues on a timely basis.
  • Attend all monthly Bookkeeper/Manager meetings for properties assigned to Pod.
  • Ongoing 1:1s with assigned team and escalation of any feedback/concerns to Controller/CFO
  • Direct oversight and training of 1-2 AP clerks. Responsibilities include, but are not limited to, the following:
  • Ensure AP clerks understand processes/procedures and are processing all assigned AP on a timely basis
  • Ensure bookkeepers understand AP processes and serve as back-up for AP team during PTO and/or other emergency situations
  • AP clerks assigned to a POD will be responsible for any in-house AP items (i.e. Excellus, Insurance, Allocations) for all properties within their pod
  • Ensure appropriate trackers are maintained to organize AP deliverables (i.e. Utility trackers)
  • Ongoing 1:1s with assigned team and escalation of any feedback/concerns to Controller/CFO
  • Responsible for documenting and implementing department policies and procedures:
  • Work with Controller and CFO to understand processes and translate into written procedures for team’s use
  • Ensure consistency of deliverables within POD and work with other Managers to ensure consistency across PODs

Other Deliverables – Include, but are not limited to the following:

  • Weekly and/or Bi-weekly payroll (as assigned by Controller)
  • Payroll bank reconciliation (as assigned by Controller)
  • 1099 process for assigned properties and management companies
  • Bank account coordination for all accounts within POD
  • Yardi coordination for all accounts within POD
  • Assist with investor audits (as assigned by Controller)
  • Assist with Budget prep (as assigned by Controller)
  • Assist with due diligence work and new property set-up for acquisitions within POD


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