Facilities Manager

2 months ago

Plymouth, United States Property Management and Maintenance LLC Full time
Job DescriptionJob Description

**Current Portfolio:**
- 2,360 units across 14 apartment communities, including single-family homes, office, and commercial spaces.

**Responsibilities:**

1. **Project Oversight and Management:**
- Manage major projects such as ADA compliance, roofing, siding, accidents, fire and water restoration, remediation,
grading, landscape, and grounds.
- Coordinate sourcing of outside labor, obtaining quotes, and securing project approvals from management.
- Provide detailed progress reports and timelines to management on a weekly basis.

2. **Deferred Maintenance and Planning:**
- Create comprehensive reports on deferred maintenance for each property.
- Obtain quotes and present recommendations to management for approval.

3. **Contracted Labor Management:**
- Oversee all contracted services including snow removal, lawn care, groundskeeping, irrigation, pool maintenance,
and general construction.
- Obtain competitive pricing, produce detailed reports on project costs, and obtain management approval.
- Monitor contractor performance and ensure optimal curb appeal for all properties.

4. **Seasonal Maintenance Coordination:**
- Manage timelines for irrigation startup and shutdown, pool opening and closing, snow removal, lawn care, and
grounds maintenance.
- Ensure properties are maintained to uphold high curb appeal standards.

5. **Maintenance Best Practices:**
- Develop and implement best maintenance practices including replacements, turnover procedures, flooring, painting,
and general maintenance.
- Conduct performance reviews for maintenance employees, assess staffing needs, and manage equipment and vehicle
maintenance.

- Optimize maintenance procedures to enhance resident experience, minimize turnover times, and improve overall
operational efficiency.

6. **Expense and Material Management:**
- Oversee expenses related to maintenance operations and material procurement.
- Collaborate with purchasing staff to procure materials in bulk at competitive prices.
- Manage offsite property inventory and ensure timely replacement of materials.
- Analyze cost-effectiveness of repairs versus replacements.

7. **Supervision and Coordination:**
- Work closely with maintenance supervisors to oversee projects, turnovers, emergency schedules, subcontracted
labor, work order assignments, and grounds maintenance.
- Address maintenance staff issues promptly and ensure effective team performance.

8. **Emergency Response:**
- Remain on-call after hours, weekends, and holidays to respond to major emergencies such as fire, flood, and water
damage.
- Provide guidance and support to resolve critical situations as they arise.

**Qualifications:**
- Proven experience in facilities management or related field.
- Strong project management and organizational skills.
- Excellent communication and interpersonal abilities.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Knowledge of maintenance best practices and regulatory requirements.

Company DescriptionProperty Management & Maintenance LLC was founded in 2000 although its principals have been in the real estate business for almost fifty years. With the corporate office in Plymouth, Indiana, PMM has expanded to its current communities of Warsaw, Bremen, Lakeville, New Carlisle, Michigan City, La Porte, Culver, Columbia City, Elwood and Peru.

Our goal is to provide quality housing and maintenance to our residents in a timely and affordable manner. We strive to be accessible to our residents and commercial clients. Our 24-hour emergency maintenance is only a phone call or email away.Company DescriptionProperty Management & Maintenance LLC was founded in 2000 although its principals have been in the real estate business for almost fifty years. With the corporate office in Plymouth, Indiana, PMM has expanded to its current communities of Warsaw, Bremen, Lakeville, New Carlisle, Michigan City, La Porte, Culver, Columbia City, Elwood and Peru.\r
\r
Our goal is to provide quality housing and maintenance to our residents in a timely and affordable manner. We strive to be accessible to our residents and commercial clients. Our 24-hour emergency maintenance is only a phone call or email away.

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